The meeting was called to order at 8:00 am.  Supervisors Peterson, Johnson, and Bilek; and the Clerk were present.

The officers received training by the MN Association of Townships. After the training sessions, the Board convened to conduct the Reorganizational Meeting.

The clerk presented an agenda of reorganizational items:

1. Motion by Bilek, second by Johnson to select Peterson as Board Chair. Carried unanimously.
2. Motion by Peterson, second by Johnson to select Bilek as Board Vice Chair. Carried unanimously.
3. The schedule of regular Town Board meetings was confirmed as the 2nd Monday of each month at 7 pm at the Town Hall. If falls on legal holiday, the Board will meet the following day at the same time & place. For purposes of Town Board meetings, Columbus Day is not considered to be a holiday. The Board Chair will make the call to postpone in case of extreme weather.
4. The public notice policy was confirmed with the official newspaper as named at the Annual Meeting to be Echo/Journal with notices also published in the Northland Press. Posting of notices will be on the bulletin board outside the Town Hall entrance and on the Township website at idealtownship.com.
5. Motion by Peterson, second by Johnson to set assignment of duties as follows:
   Road & Bridge   Peterson
   Fire Department Liaison   Peterson
   Transfer Station/Recycling  Bilek
   Parks & Township Grounds Johnson
   Weed Control   Peterson
   Safety Officer   Johnson
   Big Island Liaison   Bilek
   Public Communication  All
   Comprehensive Plan  Johnson
   Planning & Zoning   Bilek
   Policy Development  All
   Legislative Issues   Johnson
   Bank Reconcile Audit  Bilek
   Other Unassigned   Bilek
   Carried Unanimous
6. Town depository confirmed as accepted at the Annual Meeting – Lakes State Bank & American National Bank.
7. The Town legal counsel was designated as follows:
   a. Gerry Brine of Breen & Person LTD for issues related to real estate;
   b. The firm of Couri & Ruppe, PLLP for issues related to Township authority.
8. The list of officers was completed to be submitted to the county and the township association.
9. Reviewed classification of funds related to recently adopted fund balance policy. Balances of each classification item will be provided with monthly Treasurer’s Report.
10. Set operational policies:
    a. Office hours are 10-3 Monday-Friday.
    b. Photocopy price is $0.10 per page
    c. Hall rental policy as previously approved.
    d. Reviewed consolidated insurance coverages. Building values have been increased as identified is facility appraisal. Clerk bond has been increased to maximum amount ($500,000). Vehicle & equipment lists have been updated.
    e. Website has been updated and is in service. Officers & employees are provided with email accounts @idealtownship.com to be used for township business.

A discussion took place regarding guidelines presented in the training for when to use motions, resolutions, or ordinances. Several policies were identified as needing review and updates.

There being no further business to conduct, the meeting adjourned at 3:45 pm.

John Plein
Ideal Township Clerk
April 7th, 2017