The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. Board members Peterson & Bilek, the Clerk, and 9 others were in attendance.
Motion by Peterson, second by Bilek to approve minutes of the April 8th Board Meeting, the April 8th Special Meeting, the April 15th Special Meeting, the April 16th Special Meeting, the April 18th Special Meeting, and the April 19th Local Board of Appeal & Equalization Meeting as presented. Carried unanimously.
David Badger spoke to the Board regarding several items:
- Completed the time capsule that he has been working on and will be turning it over to the Township for storage. The capsule contains mostly fire department items and is intended to be opened in 2076 to celebrate the 100 year anniversary of the department. Will bring it in next week and will need some help getting it placed upstairs.
- Has concern about charging for leaves at the Transfer Station after it being free for many years. As fire chief, he saw many instances of leaf fires getting out of control and worries that charges to drop at Transfer Station may prompt more people to burn leaves.
- Presented a plan to replace the fencing fabric on the ball field. Volunteers put up the fencing in 1979 using some used fabric that is now rusting. He has gotten funding support from the Ideal Community Service Organization ($800) and from a resident ($1200), and is asking the Township for support to cover remaining cost of approximately $400. He also asked for Township support in form of 2 days labor to assist volunteers with removal, transport, and replacement of the fabric. He suggested that it would be best to plan for the project sometime this fall. Motion by Bilek, second by Peterson to participate in the project as presented with funds taken from the Ideal Park Improvements non-levy fund. Carried unanimously. Badger will coordinate with staff to schedule the work.
Dave Johnson commented that there is still debris left from the ROW clearing on Ossawinnamakee Road last fall and asked if it can be cleaned up. Peterson responded that the crew had picked up the large stuff and the rest will be ground up when the ditches are mowed this summer. Johnson also asked again about the property on County Road 39 that has a lot of cans & garbage visible from the road. Peterson said the County has authority but does not want to pursue action on this issue at this time.
Frank Palm spoke to the Board with a complaint about the ROW clearing on Birchdale Villa Drive. He said he was told that debris would be cleaned up last fall, but it hasn’t been done yet. Peterson replied that the crew did clean up last fall and anything left will be handled by the mowing later this summer. Palm also questioned why the Transfer Station was now charging to drop leaves. Supervisor Bilek explained that there are costs to managing the leaf pile that should be at least partially covered by the people who use that service. Dave Johnson commented that he felt that the cost to drop leaves was reasonable. Bill Wortham added that he had heard comments about the leaves, but was more concerned about the high cost to drop mattresses. He asked the Board to consider other options to dispose of mattresses. Bilek explained that the mattress price increase was a direct result of an increase in cost we are charged by our hauler, that the attendants are informing people of the option of bringing clean & dry mattresses to the county landfill, and that the Board had researched the option of recycling mattresses a couple years ago but did not find a viable process for our Transfer Station.
Al Sharp of Sharp’s Forestry Consulting reported on the timber harvest plan he has developed for the Township property south of the Transfer Station. He has surveyed the property and found that a large portion is aspen pole timber that is not mature enough, but that a section in the southern area contains about 24 acres that is suitable to harvest now. The area has been marked and contains mostly over-mature oak with considerable deadfall. The condition of the timber means the best option is to have material chipped on site. Chipping the material will result in most of the material being used including some deadfall, and will leave the least mess. The chipped material market is currently down a little bit, but he has secured a price quote of $10 per ton from a reliable logger. Each truck load will be weighed to determine amount taken, but he estimates revenue to the Township at about $12,000 to $15,000. Trucks will access the property from Wild Acres Road and will utilize an existing logging trail. Motion by Peterson, second by Bilek to authorize Sharp’s Forestry Consulting to complete the timber harvest as presented. Carried unanimously. Sharp thanked the Board and said he will contact Peterson to finalize the contract with the logger.
Discussion took place regarding Ordinance 2019-03 Granting a Franchise to Arvig Telephone Company DBA TDS Telecom allowing for cable TV service. A final agreement draft has been reviewed by TDS and our counsel. Curt Johnson spoke on behalf of TDS to thank the Board for their cooperation in getting the agreement finalized. By law, the agreement must be similar to the Charter franchise agreement approved earlier this year. The agreement includes a 5% franchise fee, a term of 15 years, and provide for complementary cable TV service to Township facilities. Motion by Peterson, second by Bilek to approve Ordinance 2019-03. Carried unanimously.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Gave a status update on the Driftwood Resort redevelopment. The Board attended an on-site work session on May 5th. The developer has revised the proposal to remove the restaurant and add 3 cabins in its place. This reduces the amount of impervious surface area to 21%, adds open space, and reduces the number of boat slips. Peterson commented that he is still working with the developer to finalize plans for the vacation of a portion of Driftwood Lane and for a turnaround. Peterson suggests sending a revised recommendation letter to the County to reflect the changes proposed. Motion by Peterson, second by Bilek to recommend approval of the Driftwood Resort requests with conditions that the road vacation & turnaround is completed and that the DNR approves the number of boat slips. Carried unanimously.
Chairman Peterson presented the Road and Bridge report as follows:
- Have installed mailbox supports on Old Whiskey Road. Contractor needs to come back to adjust position of a few supports. Will hold payment until adjustments are completed.
- Homes on resurfaced part of Ossawinnamakee Road will get new mailbox supports after road construction is completed there. Construction crew will setup up temporary boxes while construction is underway.
- Will coordinate with Breezy Point on setting speed limit on Ossawinnamakee Road.
- Road crew has completed about 75% of the spring blowing on roads to clean off sand from winter.
- All the snow plow equipment is put in storage.
- Crew has been working on patching potholes.
- The county road weight restrictions will be lifted tomorrow.
- Crew will be doing some ROW clearing to remove trees on Twin Pond Lane.
- The water for the park area has been turned back on for the summer.
- Attended the Anderson Brothers seminar that gave info on new technology available to city & town roads.
- Reviewed the new Crow Wing County Highway Department 5-year plan. Next big project in this area is resurfacing of County Road 15 in 2021. Planning of rework of County Road 145 in 2023.
- There were no safety incidents.
Chief Schultz presented the Fire Department report as follows:
- Run report for April shows 6 calls – 5 medical & 1 CO2 detector false alarm.
- The fire hall wifi upgrade will be installed this week.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- Have begun spring hours as of April 1st – Wednesdays & Saturdays 8am to 4pm.
- March receipts were $3583; compared to $2838 during March last year.
- Total receipts year-to-date is $7545; compared to $6374 last year.
- The weather seems to be affecting activity with permit sales down slightly from last year at this time.
- Have received complaints on the household garbage price change.
Supervisor Ommen presented the Buildings, Grounds, Parks & Recreation report as follows:
- Will arrange for a tour of the facilities and review of the project list.
- The roof repair contract is completed with Herzog Roofing. Expecting info on work schedule soon. Chief Schultz asked to coordinate schedule with him to insure no conflicts with the fire department operations.
- The vent pipe on the far south end roof has been repaired.
- Received an estimate from People’s Security on entry security and surveillance system. A salesman will present details at the May Board meeting.
- The water fountain has been removed and the space repaired.
Chairman Peterson presented the Legislative & Research report as follows:
- A court decision has granted that the City of Proctor can annex a portion of Midway Township despite the orderly annexation agreement between Midway and the City of Duluth. Legislation addressing this issue has been under consideration for years that would provide equity to townships that have orderly annexation agreements.
The Clerk presented the treasurer’s report. Motion by Ommen, second by Bilek to accept the treasurer’s report for March as presented. Report includes receipts #5769 through #5782 totaling $8,129.73 and disbursements #SL030119 through #22619 for total of $51,749.88. Carried unanimously.
The Clerk pointed out the Interim Financial Report (YTD) showing the actual vs. budget figures for each fund & account and asked Board members to review to see if revisions are needed.
Motion by Bilek, second by Ommen to approve the April claims as presented; claims #43927 through #43979 totaling $24,418.76. Carried unanimously.
The Clerk asked for a motion to approve renewals of 3 liquor licenses – Old Milwaukee Club, Norway Ridge, and Whitefish Golf. Motion by Peterson, second by Ommen to approve annual renewal of liquor license for 3 establishments. Carried unanimously.
The Clerk reported on efforts to repeal the lodging tax in the City of Jenkins and the Township of Jenkins. The township’s repeal is at the request of the one resort in their jurisdiction, but the city’s repeal was initiated by the town council. The lodging association is opposing repeal in both cases. Will continue the monthly notices and collections for those properties until the jurisdictions provide notice that the repeals are passed.
Chairman Peterson presented a Resolution to Establish a Policy for the Compensation and Reimbursement of Town Officers. The resolution document was taken from a sample provided by the MN Association of Townships and provides policy guidelines for the compensation and reimbursement of town officers including meeting & work hours, mileage & travel reimbursement, and allowance for mobile phone & internet use. Motion by Peterson, second by Ommen to adopt Resolution 2019-02. Carried unanimously.
Peterson also reported on the status of the upcoming timber sale from the property owned by the Township south of the Transfer Station. The consultant is moving the sale forward and is expected to make a report to the Board at the May meeting.
And Peterson reported on a meeting of the Crosslake Economic Development Authority. The discussion led the group to identify two priorities for the area: housing and infrastructure. The group will meet once a month to work on moving forward on priorities and other efforts to support economic development. Galeen Royce asked about the Board’s feeling on housing development. Peterson responded that there is no official position other than what is outlined in the comprehensive plan.
The Clerk presented a Resolution Adopting the MN Townships General Records Retention Schedule. This resolution allows the Township to follow the retention schedule recommended by the township association, participate in the Government Records program at the MN Historical Society, and therefore allow for the management of Township records in an efficient & appropriate way. This is an initial step in the process of sorting, digitizing, and destroying township records on an ongoing basis. Motion by Ommen, second by Bilek to adopt Resolution 2019-03. Carried unanimously.
The Clerk presented several items of other business:
- Received a request to provide a letter of support for locating a Children’s Museum in Pequot Lakes. The museum is a project of the Region 5 Development Commission and is in the process of selecting a site. Pequot Lakes is presenting 3 site options. The Board agreed to send a letter of support with no commitment of funding.
- Have met with and received estimates from People’s Security to consider a security system for the community center and fire hall. A representative of People’s Security will present at the May meeting.
- Noted the website activity for the month of March showing 557 user sessions and 1346 pageviews.
- Received notice from the Crow Wing County Attorney regarding a person arrested at the Transfer Station last year. The subject did not appear for the hearing so an arrest warrant has been issued. They will send notice of the next hearing.
- The Ideal Green Market will be holding their Indoor Farmers & Crafters Market at the Community Center on Saturday April 27.
- Upcoming calendar items were reviewed.
There being no further business to transact, the meeting adjourned at 9:00 pm.
Ideal Township Clerk-Treasurer
May 10th, 2019