The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All members, the Clerk, Township Counsel Brine, and one resident were in attendance.
Motion by Peterson, second by Bilek to accept the minutes of the April 10th Board Meeting, and the April 21st Local Board of Appeal & Equalization Meeting as presented. Carried unanimously.
Counsel Brine presented a petition for the vacation of an easement in the plat of Long Beach Estates First Addition. The vacation will affect only one property owner who is the sole party on the petition. Following the state statute 368.01 regarding easement vacations, a hearing is required to accept comments from affected parties and to take Board action on the request. The hearing date was set to May 31, 2017 at 10 am and notice of the hearing will be published in accordance with statute. Written notice to affected parties is not required in this case as the sole party affected is the petitioner. As enacted at the Board Meeting on December 15, 2014, payment of $1000 is required of the petitioners to cover costs to the Township for a vacation hearing. Brine will contact the petitioners to secure the payment before the hearing date. A proposed resolution to support the vacation action was provided by the petitioner’s counsel.
A resident asked about what can be done about two properties that have excessive junk in yards. One property, on County Road 39, has a pile of cans & bottle that are visible from the road just during the spring season. The other property on Ossawinamakee Road appears to be abandoned with broken windows and several cars & other junk in the yard. The resident asked to remain anonymous and requested that the Board research options. Chairman Peterson said he will work with the Clerk to research ownership and make initial contact as appropriate.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Attended the DRT meeting to discuss the Ebnet re-zoning request on Partridge Trail. Bilek felt that the request was consistent with Ideal Comprehensive plan and saw no issues of concern. Their case will come before the County Planning Commission on May 18th. Motion by Peterson, second by Bilek to recommend approval with condition that Partridge Trail be made wide enough to accommodate emergency vehicles. Carried unanimously.
- Reported on possible activity regarding new storage facility to be located on property across County Road 16 from the Town Hall.
- There were 5 septic/land use permits issued in April.
- Reported on the variances request on the Baleisis property on Old Whiskey Road. The applicant has modified plans since the previous request. An on-site visit by the Planning Commission and Town Board is scheduled for Tuesday May 9th at 10 am.
Chairman Peterson presented the Road and Bridge report as follows:
- Has started process to secure building permit for the 32x60’ salt shed which will require inspection and certification of the septic systems. Final quotations from Shingledecker Construction (concrete & erection services), Central Building Supply (building materials), and Lakeshore Construction (building pad gravel & paving) have been received & reviewed and will total less than the $60,000 cost previously approved. Contracts for each will be prepared and executed. Construction is scheduled to start after July 15 and be completed by August 31.
- Pavement marking is scheduled to begin next week. Work on Butternut Point Road will be delayed until after the chip sealing of that road is complete.
- Researching option to use the MNDOT Digital Inspection Vehicle to create a baseline rating of Township roads to help prioritize road construction plans. The vehicle is available for a reasonable charge and could be used periodically to rate the condition of roads. Will work with the County to coordinate use of the vehicle.
- The crew has been working on blowing sand off roads.
- Repairs on the loader have been completed.
- Working on mailbox support installs after the winter plowing.
- Crew have been working on brushing some road right of ways.
- Have received reports of potholes in a few locations. The crew will obtain materials and begin filling soon.
- Working to finalize contracts for the road construction.
- Insurance claims have been submitted for repairs to the work truck and one plow truck. Most of the damage occurred during the heavy snow event in November. An adjuster had reviewed the damage and submitted coverage estimates. Will bring trucks in for repair once parts are received.
- Have received two estimates for purchasing a dump trailer for the road crew. Trailer is set up to allow efficient hauling of brush & road repair materials and for transport of equipment. One of the estimates was made via the state cooperative purchasing program. Motion by Bilek, second by Peterson to accept the low bid from Stenberg’s Supply for the 16’ dump trailer at cost of $8695. Carried unanimously.
- The Clerk presented a letter to a resident on Wabigoniss Shores Road asking them to remove a vehicle that has been parked on the road over the winter. Several attempts have been made to speak to the resident in person. The letter gives the resident 30 days to remove the vehicle before the Township will remove it at owners’ expense. The letter is dated April 24, 2017.
- There were no safety incidents.
Chairman Peterson presented the Fire Department report as follows:
- There were 7 first responder runs in April.
- There has been 25 calls year-to-date; last year to date count was 39.
- There had not been any grass fire calls for the department yet this year.
- The rescue boat will be launched for the season this week. Will ask the road crew to cut back some of the brush along Boat Street to better accommodate fire vehicles.
- The department is looking to purchase a new ATV for Station II. The current one is getting quite old and has had numerous mechanical issues so is not reliable. The department will determine specifications and submit estimates for the Town Board to consider.
- The ISO rating person visited the department recently and will report findings by end of June.
- The department is purchasing a new, updated Rescue Randy manikin to assist with training.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- Will attend a meeting at the County Landfill office to review operations and set the SCORE funding amount for 2018.
- Maintenance department crew has removed all the remaining stumps & debris from the brush pile after burning.
- One of the recycling bins will be moved slightly to allow better sight lines from the office down to the metal and leaf piles.
- A new assistant attendant has been hired and has worked a few days already. Employment is subject to passing background check, pre-employment drug test, and a 60 day probation period.
- April 2017 receipts of $7,368 were about the same as in 2016. Total year to date receipts are $12,972. Permits issued in April was 232; year to date total is 451.
Resident commented that the transfer station facility is looking great. Bilek said he has received several good comments about the facility and staff.
Supervisor Johnson presented the Buildings, Grounds, Parks & Recreation report as follows:
- Water system for the park bathrooms, fountain, and sprinklers has been activated for the summer.
- Working through details for the auxiliary generator for the Town Hall building. Have researched options for purchasing the gen set via NJPA and the state cooperative program. Will seek counsel with electrician to assure equipment includes features appropriate for the needs outlined. Spoke with representative at Crow Wing Power to research possibility of a cogeneration agreement, but found that our situation would be too small to be feasible.
Motion by Bilek, second by Johnson to accept the treasurer’s report for April as presented. Report includes receipts #5325 through #5343 totaling $78,991.41 and disbursements #SL040119 through #21247 for total of $88,356.73 including a $50,000 operating funds transfer. The report included an update to the Fund Balance classifications list. Carried unanimously.
Motion by Peterson, second by Bilek to approve the May claims as adjusted; claims #42950 through #42985 totaling $22,850.66 after adjustments. Adjustment were to hold #42952, 42964, & 42970 to confirm correct charges and to re-allocate #42965 to fund 603. Carried unanimously.
The Clerk presented a series of correspondence as follows:
- A resident of Breezy Point had submitted questions via the website contact form regarding detachment process.
- Thank you cards for donations were received from the Crow Wing County Fair Board, the Crow Wing County Historical Society, the Pine River/Backus Family Center, and the Pine River/Backus Food Shelf.
- Water test results showing acceptable levels nitrate in the Town Hall water.
- An invitation to the opening ceremony for the Linda Ulland Memorial Gardens at the Crosslake Corps of Engineers Park.
Upcoming calendar items were reviewed as follows:
- The SCORE meeting at the County Landfill Office on Tuesday May 16 at 10 am.
- The Linda Ulland Memorial Garden opening ceremony on Friday May 19 at 1 pm in Crosslake.
- The Long Beach Estates easement vacation hearing on Tuesday May 31 at 10 am.
- The Township Legal Seminar presented by Courri & Ruppe on Thursday June 8 in Albertville.
- The June Town Board meeting on Monday June 12th.
- The MN Association of Townships Summer Short Course at various locations from June 19-29.
- The Whitefish Area Property Owners Association Shoreline Restoration Contest Meeting on Thursday June 22.
Peterson presented the City of Jenkins newsletter that provides some info regarding the Hwy 371 construction project schedule.
There being no further business to transact, the meeting adjourned at 9:15 pm.
Ideal Township Clerk-Treasurer
May 24th, 2017