The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, the Deputy Clerk, and 21 others were in attendance.
Motion by Ommen, second by Bilek to approve minutes of the May 13th Board Meeting as presented. Carried unanimously.
Craig Schauffert spoke to the Board regarding several items:
- Asked about his prior request to have a “no truck turnaround” sign installed on Birchdale Villa Drive as his driveway is being damaged by big trucks. Peterson responded that there is already a “dead end” sign, but that Schauffert’s request was still being considered.
- Concerned about pedestrian safety and suggested a “caution children playing” or “share the road” sign may help.
- Asked about cleanup from the ROW clearing done last fall and that leaving the ripped ends of branches may make trees susceptible to disease and insect damage. Peterson replied that the clearing equipment used is not ideal for cutting the larger branches but that the method works well if clearing is done more often. It had been many years since last time most roads were cleared so there were more larger branches to cut. Peterson noted that he would look at other options for ROW clearing in the future.
- Pointed out that water runoff from a neighbor’s recently built home & driveway is causing erosion damage. Peterson noted that he had reviewed the situation and have spoken with the County about the improperly built driveway. The County has declined to do anything about the drainage issues. Peterson also obtained an estimate from engineers with a plan to improve the drainage issues there that was in excess of $100,000.
Chairman Peterson presented the Fire Department report as follows:
- Run report for May shows 9 calls – 6 medical, 1 grass fire, 1 standby, & 1 false alarm.
- Having issues with the rescue ATV at Station 2.
- Discussion of the department physicals and whether the cost of stress tests should be covered by the Township.
- There were no safety incidents.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Discussed the road setback variance request by Richard Beyer to allow an addition to the existing structure on S. Bertha Circle. Motion by Bilek, second by Ommen to recommend approval with no conditions. Carried unanimously.
- Discussed the variance & conditional use permit request by Henry Hansen to allow lake setback of 50’ where 100’ is required, for a driveway in the shoreland impact zone, and for an after-the-fact dirt fill for a lot on the Arrowhead Lake channel. Hansen and the co-owners are seeking permission to allow them to park 3 fifth-wheel travel trailers on the lot. Several neighboring residents voiced concerns about the visual impact of many vehicles parked close to the channel, the intrusion of additional dockage in the channel, and the impact of the activity on the nearby wetlands. Motion by Bilek, second by Ommen to defer the decision to the county Planning Commission. Carried unanimously.
- Kevin McCormick spoke to the Board representing Rona Shores LLC about their variance request for a lot width of 139’ where 150’ is required to allow a lot line adjustment to Lot 7 Block 1 of the Cottages at Boyd Lodge 1st Addition plat. The lot line adjustment will remove the lakeside portion of the original lot eliminating the wetlands and thereby removing the possibility of another bridge being built across the wetland over to the lakeside. Motion by Bilek, second by Ommen to recommend approval with no conditions. Carried unanimously.
Chairman Peterson presented the Road and Bridge report as follows:
- Road crew has finished tree removal at intersection of Twin Pond & Ruttger Road.
- Crew has finished blowing roads to remove winter sand.
- Will start first pass mowing soon.
- Crew has been working on patching potholes and doing some shouldering.
- Tentative schedule for this season’s road work has the chip sealing to be done in July and the road construction on Ossawinnamakee Road in August. Info has been posted on the website and will be updated as more schedule info is available.
- Crew has been installing mailbox supports in a few places responding to residents’ requests.
- There were no safety incidents.
Supervisor Ommen reported that he had received comments from a resident regarding their concern that the ROW clearing method used last fall will introduce disease due to the larger branch ends being left shredded. Peterson responded that he would not use that same method in the future. Bill Wortham commented that is was good to get the clearing done after many years of neglect.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- May receipts were $11249; year to date is $24235.
- Permits sold in May was 263; year to date is 638.
- Summer hours began on June 1; Monday, Wednesday, & Saturday 8 am to 4 pm. Advertisements with the summer hours are in newspapers now.
- A pre-trial hearing is coming up for a person arrested at the station last year.
Craig Schauffert commented that he appreciates the improved staffing at the Transfer Station and asked if it was necessary to have 2 attendants there at all times. Bilek responded that it was needed because of security issues, to maintain flow of users through the facility, and to help ensure that materials are placed in containers properly.
Supervisor Ommen presented the Buildings, Grounds, Parks & Recreation report as follows:
- Roofing project underway with the rubber finished on the two flat portions and the section over the main meeting room is prepared for the steel roofing. The contractor will be back soon to complete trim & flashing work on the flat portions. The steel materials are ordered and the contractor will be back to finish that section soon.
- Once the roof is finished, will look at drainage issues around the building including the french drain near the fire department office.
- Working on getting estimates for replacing the entry door between bays 5 and 6.
- The upstairs room is about halfway completed with the carpet install to happen soon.
- The park split rail fencing has been restained.
- The wifi extenders for the fire department network has been installed.
Chairman Peterson presented the Legislative & Research report as follows:
- Attended the National Association of Towns & Townships (NATAT) legislative meeting in Washington DC on June 4-5 as one of 8 members of the Minnesota delegation. Five other states had delegations present for the meetings. Was able to meet personally with Representatives Stauber, Emmer, and Hagadorn. Also met with staff from the offices of Rep. Peterson, Sen. Klobuchar, and Sen. Smith. Was interesting working with a national lobbying group to promote the interests of townships in Minnesota.
The Clerk presented the treasurer’s report. Discussion took place regarding funds held in escrow and how those funds are deposited and reported. Motion by Peterson, second by Bilek to accept the treasurer’s report for May as presented. Report includes receipts #5798 through #5820 totaling $14,722.52 and disbursements #SL050119 through #PERA052919 for total of $53,515.85. Carried unanimously.
The Clerk reported on another check received at the Transfer Station that was returned by the bank for non-sufficient funds (NSF). Contacts with this and previous 2 NSF checks have not led to repayment yet.
Motion by Ommen, second by Bilek to approve the June claims as presented, claims #44026 through #44066 totaling $85;604.76 with a hold on #44064 until confirmed whether sales tax included. Carried unanimously.
Bilek reported about upcoming tax forfeit land sale at the county. There is a parcel near the Transfer Station available in this sale.
Peterson reported on progress with the timber sale underway on the parcel located south of the Transfer Station property. He also reported on results of the Region 5/Sourcewell Innovation Funding meeting that selected grants to several local projects that are deemed to help the entire region.
The Clerk presented several items of other business:
- The lease on the copier is coming to the end of its term and have received some information regarding options. Will investigate and recommend action at next meeting.
- Notice of cable TV programming changes from Charter Communications announcing the start of a yoga/fitness channel.
- Received annual notice from the state demographer with an estimate of Township population as of April 1, 2018 at 1,096 persons and 509 households.
- Distributed the MN Association of Townships membership cards to Board & Clerk.
- Received request for donation to the Crosby-Ironton School’s track and field team to fund new vaulting poles. Sent by student who lives in Crosslake.
- Thank you letter from the Crow Wing County Fair Association for the donation given to them.
- Report on website activity showing 563 users and 1,507 pageviews in May.
- Per request from the Sheriff’s office, have updated the call list they use when they receive reports of storm damage on Township roads.
- Received acceptance notice from MN Historical Society that we are registered to participate in their records retention program.
- Gave status update on progress with renovation of upstairs work room.
- Reported on the implementation of Microsoft Office 365. Licenses are all setup, Exchange emailboxes are configured, and calendars are now shareable. Other parts of the implementation are ongoing.
- Upcoming calendar items were reviewed.
Patty Norgaard noted that the Whitefish Area Property Owners Association annual meeting is coming up on June 29. She also gave a report on a county-wide housing study and the housing task force efforts. There will be a regional workshop on housing in October.
There being no further business to transact, the meeting adjourned at 9:40 pm.
Ideal Township Clerk-Treasurer
July 2nd, 2019