The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, the Deputy Clerk, and 5 residents were in attendance.
Motion by Ommen, second by Bilek to approve minutes of the December 9th Board Meeting, the December 20th Special Meeting, and the January 6th Special Meeting as presented. Carried unanimously.
Jeff Feltmann spoke to the Board on behalf of the SnoPros club regarding making a route for a snowmobile trail going south from the corner of 39 & 16. He has been working with the County Highway department about the portion along CR 39, but may want to route part of the trail along parts of South Kimble and Strawberry Lake Roads. Peterson noted that he would need to take a look at those roads to see what would be needed to allow the trail along the road right of ways there.
Chairman Peterson presented the Fire Department report as follows:
- Run report for December shows 7 calls; 4 medical, 1 building mutual aid, 1 vehicle fire, and 1 gas leak call. Total calls for 2019 was 104.
- Discussed the municipal contribution to the Relief Association for 2020. In order to compensate for the benefit level increase approved last year, the Township needs to increase to amount contributed. Motion by Peterson, second by Bilek to set the 2020 municipal contribution at $30,000. Carried unanimously.
- Received the annual fire equipment certification form (FA-1) that is required by March 15 in order to be eligible for state fire aid 2020. Clerk will work with Fire Chief to get form completed and submitted.
- There were no safety incidents.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Discussed the Lind project on Upper Whitefish for a guest quarters size variance. Larry Schultz represented the owners and answered questions about the project. Motion by Bilek, second by Peterson to recommend approval with condition that one of the following options is followed: 1) allow roof height of 20’ and square footage of less than 700; 2) attach garage to home so no restriction required. Carried unanimously.
- Discussed the road setback variance request by Dahl on Trout Lake.
Chairman Peterson presented the Road and Bridge report as follows:
- Discussion of Resolution 2020-01 Setting Site Inspection and Public Hearing for Mandatory Cartway took place. The hearing date was previously set by Board action at the January 6th Special Meeting. Jeff Feltmann noted that a letter of credit will be sent from his bank in accordance with Resolution 2019-10. Peterson noted that Feltmann needs to speak with the Township’s counsel to confirm notification requirements. Allison Royce spoke on behalf of Ideal Co & the Royce family about their concern about notification to all affected owners & occupants that are not listed in the Resolution. She also pointed out that there are other options for access to the parcel and they should all be considered before damages are determined. Peterson responded that all possible locations will be examined during the site inspection. He also indicated that counsel advised that the attorneys for Idyllwood Homeowners Association could notify all owners of the hearing date. Motion by Peterson, second by Bilek to adopt Resolution 2020-01 as presented. Carried unanimously.
- Have received preliminary estimate from the County for road work on the remainder of Ossawinnamakee Road. The estimate includes fixing the low spot in the work done last year and then finishes the road resurfacing to the end. Ideal’s portion of this work is estimated at $142,844. Motion by Peterson, second by Bilek to proceed with the project as planned. Carried unanimously.
- Crew has been working on winging back snow and moving piles to prepare for more snow storage.
- Have noticed many cases of residents plowing snow into the road right of ways. This practice creates hazardous conditions for motorists and for our maintenance crew. It is also illegal under MN statute and the Township has authority to remove the snow and charge the residents for the removal costs. Will begin to notify residents in person or by letter.
- Completed the road maintenance agreement renewal with the City of Pequot Lakes.
- Have been discussing ideas for creating a walking trail along County Road 145. The other jurisdictions along the road are proposing to do an engineering study to examine options & costs. Peterson is in favor of participating in the study to see what is feasible.
- The IRS has released the federal mileage reimbursement rate for 2020 as $0.575 per mile. The Township will use that rate for mileage reimbursement.
- Attended a meeting of neighboring jurisdictions to begin planning for improvements to the Wild Acres/Nelson/Buschmann Road corridor. Representatives from the County Highways Department were also present to discuss possibility of the County taking over maintenance of the roads once they have been reconstructed to the County standards. The County offered to assist with preparing a request for proposal to get an engineering study done to provide information on routing options and cost estimates. The group made plans to meet again in February.
- Received information regarding safety procedures for downed power lines.
- There were no safety incidents.
Supervisor Bilek presented the report on the Transfer Station/Recycling Center as follows:
- Finished 2019 with revenue of $83158 and permits issued of 1273.
Supervisor Ommen presented the Buildings, Grounds, Parks & Recreation report as follows:
- Working with Legacy Church regarding their request to have an additional weekly meeting at the Community Center on Thursday evenings. It should be considered as a separate deal and there should be a fee for that use. Pastor Bruce Rhama said this meeting is usually 6-8 people and they could consider combining it with their Wednesday evening events.
- The gym door keypad has been repaired and a couple other keypads were moved to facilitate public use of the upstairs classroom.
- Attempted to clean the acoustical panels in the gym, but process was not able to clean them satisfactorily. As an alternative, is looking into recovering the panels with new fabric. In meantime, all the panels have been taken down and are in storage.
- The new entry door for Bay #5 has been delivered and will be installed after it has been painted.
- The utility room remodel is scheduled for this Thursday & Friday. Expect that the water will be off for a while on Friday, but every effort is being made to have water supply restored as soon as possible. The fire Chief has been notified so they are prepared in case there is an incident while the water is off.
- The new SnoPros building lease agreement has been approved.
- Still working on getting the gym floor striping repainted.
- Looking at getting the overhead doors re-weatherstripped.
Chairman Peterson presented the Legislative & Research report as follows:
- Committee meeting has been rescheduled to April.
The Clerk presented the treasurer’s report. Motion by Ommen, second by Bilek to accept the treasurer’s report for December as presented. Report includes receipts #5960 through #5975 totaling $400,495.01 and disbursements #SL120119 through #23160 for total of $242,788.64 plus operating funds transfers. Carried unanimously.
The Clerk also reported on a series of items related to the treasurer’s report:
- Received the monthly report on fine sharing from the county court administrator showing nothing for Ideal Township.
- Received annual disclosure statement from our bond advisors, Ehlers Inc.
- The fieldwork for the audit of fiscal year 2019 has been scheduled for January 20.
- The new payroll tax tables for 2020 have been imported into CTAS.
- Budget reports showing year-to-date activity are available for review.
The Clerk presented the claims for payment. Motion by Ommen, second by Bilek to approve the January claims as presented, claims #44304 through #44350 totaling $280,813.67. Carried unanimously.
The Clerk presented several items of other business:
- Reported on upcoming elections. Election judges are scheduled for training for the upcoming Presidential Nomination Primary election. There has been one candidate who filed for the Township election – David Peterson.
- Requested approval to use election administration services from the County for the Township election as has been done in past years. Motion by Peterson, second by Ommen to approve contract for 2020. Carried unanimously.
- Received notice of reclassification of tax-forfeit land to “non-conservation” so that it can be sold at auction. No objection to the classification.
- The fire department will hold CPR training on February 19. Ommen indicated he will attend.
- Received notice that Crow Wing Power will be working on replacing meters in the area.
- Received invitation to a Couri & Ruppe Township Legal Seminar on Saturday February 15.
- Report on usage of the website shows 390 sessions and 870 pageviews in December.
- Received notice from Charter/Spectrum regarding 3 programing changes.
- Received notice of rate increase by Minnesota Power.
- Received letter asking for input on MAT training.
- Upcoming calendar items were reviewed.
Peterson reported that he will be meeting with Fire Chief Birkeland regarding budgeting for 2020 & 2021. Also working on proposed budgets for other funds and expect to have them ready for the March Board meeting. He also presented a list of management goals for the coming year.
There being no further business to transact, the meeting adjourned at 8:56 pm.
Ideal Township Clerk-Treasurer
January 9th, 2020