The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All members, the Clerk, Chief Schultz, and eight residents were in attendance.
Motion by Peterson, second by Bilek to approve the minutes of the December 11th Board Meeting, and the December 21st Special Meeting as presented. Carried unanimously.
Resident Troy Anderson spoke to the Board regarding an upcoming variance request for lake setback to a proposed deck. They will submit application to the County so that materials are available to the Board at the February meeting.
Chief Schultz presented the Fire Department report as follows:
- There were 4 fire calls and 3 first responder calls during December. Year to date count is 7.
- Received an $800 donation from the Ideal Community Service Organization to be used to purchase a Nebulous flotation device for water rescues.
- The annual certification of equipment form needs to be submitted in order to qualify for the state fire aid.
- The fire services contract with Timothy Township for 2018 is ready. The Clerk asked the Chief to confirm the list of services provided under the contract.
- Supervisor Peterson is working to complete an update of the pavement marking & lighting of the helipad at Station II so that it can be certified.
- There were no safety incidents.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Joe Christensen spoke to the Board representing Art Baleisis regarding his request for setback variances to allow building of a 2-car garage. The request is an update of a request made last year that was withdrawn. Updates include making the garage smaller and moving it east that eliminates some variances needed and gives more setback from road & lake. Updated plans include removal of shed and a rain garden to control storm water. Motion by Bilek, second by Johnson to recommend approval with no conditions. Carried unanimously.
- Christensen also spoke regarding a request to amend the Nine Pines plat by Marienwald, LLC. The owners wish to remove condition #2 from the plat of 1993 that prohibited the subdivision of Lot 12. The lot is large enough to be divided into 3 lots and there are several family members who want to build there. Once the plat is amended, they can formalize the division. Motion by Johnson, second by Bilek to recommend approval with no conditions. Carried unanimously.
Chairman Peterson presented the Road and Bridge report as follows:
- Presented an update of the tractor purchase. The purchase agreement has been completed to be purchased via the US Communities cooperative purchasing contract. The final price was lowered to $110,574 due to a feature that is not compatible with the mower equipment.
- Crew has been plowing & sanding roads.
- The salt shed is working out good.
- The brush pile at the Transfer Station has been burned. Chief Schultz suggested that the crew notify the fire department so that the department can respond appropriately to questions or reports about the burning.
- Burning the brush pile is one of the last steps to conclude cleanup from the September 20, 2017 windstorm that then can be submitted for state disaster assistance.
- The feedback speed sign on County Road 39 is now in service to warn motorists they are entering the 35 mph speed zone there. The sign was purchased via a cost share agreement between the Township and the County highway department.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- December 2017 receipts of $2570.
- Permits for 2018 are now being sold at the higher price - $10 resident; $12 non-resident.
Supervisor Johnson presented the Buildings, Grounds, Parks & Recreation report as follows:
- Received a quote to connect the standby generator equipment to the maintenance garage. Checking into options and will report.
- Got a proposal for a 5-year maintenance service contract for the generator from Generator Power Systems.
- Working with staff at the National Joint Powers Alliance to prepare a proposal for them to assist with updating the Township Comprehensive Plan which was adopted in 2004.
- Have been in contact with counsel regarding the Charter franchise agreement renewal. Asking for Charter and other providers to prepare a map showing utility coverage in the Township. Will use the map to determine priorities for expansion of services.
Supervisor Johnson presented the report on Legislative & Research issues as follows:
- A MN Association of Townships L&R meeting is coming up on February 21 & 22 at the state capitol.
Motion by Bilek, second by Johnson to accept the treasurer’s report for December as presented. Report includes receipts #5500 through #5519 totaling $416,388.84 including the 2nd-half 2017 tax settlement of $395,907.04 and disbursements #SL120117 through #21708 for total of $186,635.33. Carried unanimously.
Motion by Bilek, second by Johnson to approve the January claims as presented; claims #43272 through #43302 totaling $16,070.16. Carried unanimously.
The Clerk presented a series of correspondence items as follows:
- Received a $500 donation from the Ideal Community Service Organization to be used for the Rollie Johnson Recreation Area.
- Mileage reimbursement rate is updated to the federal standard of $0.545 per mile.
- Presented the tax court filing for Richard Harrison.
- Presented a request from the county to accept the reclassification of a tax-forfeit parcel on Rustic Point to allow for the sale of the parcel. No objection to the change.
- Noted a price change from Charter for cable TV services.
- The Township Election filing period ends on January 16th and the Clerk’s office will be open until 5 pm that day as required.
- Read the list of election judges that have received training in 2016 and may be available for the March election, the August state primary, and the November state general election. Motion by Peterson, second by Bilek to approve the list. Carried unanimously.
Upcoming calendar items were reviewed as follows:
- The Ideal Fire Department Holiday Party on Saturday January 13.
- Annual Audit fieldwork begins Monday January 15.
- Election filing period ends on January 16 at 5 pm.
- Crow Wing County Highway Department cooperative meeting on January 29.
- Precinct Caucus night on Tuesday, February 6th. No public meetings allowed.
- The February Board Meeting on Monday, February 12th at 7 pm.
- Congress Comes to You event at the Ideal Community Center with staff from Rep. Rick Nolan’s office on February 27th at 2:30 pm.
- University of Minnesota LTAP conference on road maintenance on February 27th.
There being no further business to transact, the meeting adjourned at 8:20 pm.
Ideal Township Clerk-Treasurer
January 19th, 2018