The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All members, the Clerk, Chief Schultz, and two residents were in attendance.
Motion by Peterson, second by Bilek to approve the minutes of the November 13th Board Meeting, and the November 20th Special Meeting as presented. Carried unanimously.
Supervisor Bilek presented the Planning & Zoning report as follows:
- There had been 2 shoreline, and 2 septic permits issued during November.
Chairman Peterson presented the Road and Bridge report as follows:
- Received formal request to take over maintenance of platted road Woodcrest Lane from Joe & Sherree Goerges. Motion by Bilek, second by Johnson to adopt Resolution 2017-08 Accepting A Platted Road For Maintenance By The Town. Carried unanimously.
- Discussion of a proposal to conduct a feasibility study for adding extended paved shoulders to County Road 145 when the road is resurfaced next. The study would be performed by Widseth Smith Nolting under a cost-share agreement between the County Highway Department, the City of Jenkins, the Township of Jenkins, and Ideal. Ideal’s proportion of the cost is based on the portion of CR145 within the Township and is calculated at $3855. The study will provide analysis of environmental impacts, right-of-way needs, wetland delineation, potential utility conflicts, and an estimate of construction costs with option of either 6’ or 4’ shoulders. Completion of the study is to be by July 1, 2018. Motion by Peterson, second by Bilek to approve the cost-share agreement. Carried unanimously.
- Presented a comparison of 3 mower tractor purchase options. All options had been reviewed by maintenance staff. Based on costs and ease of getting repair work, Peterson recommended the Challenger MT455E with Diamond rotary & flail mowers at a price of $115,710. The old tractor will be offered for outright sale and if not sold by the time the new tractor arrives, can be traded in at value of $24,000. The expected delivery date of new tractor is approximately June 1, 2018. Motion by Johnson, second by Bilek to order the new tractor and to market the old tractor for sale as proposed. Carried unanimously.
- Have completed some right of way clearing work for Timothy Township on Long Beach Road including removal of several large trees.
- Installed several mailbox supports on Long Beach Road.
- Working with the Crow Wing County Highways Department on planning for cooperating on road construction work in 2018. Have received initial estimate of $181,939 including the county’s administration fee. Plan is to:
- resurface the next portion of Ruttger Road up to the public access road;
- realign intersection with Whitefish Point Road;
- resurface Twin Pond Lane;
- realign intersection of Ruttger & Twin Pond Ln.
- There were no safety incidents.
Chief Schultz presented the Fire Department report as follows:
- There was one fire call and nine first responder calls during November. Year to date count is 107; down from 117 by this time last year.
- Officers were elected for 2018 as follows:
Chief 1-Ryan Schultz
Chief 2-Ken Stoltman
Chief 3-Rob Birkeland
Captain 1-Ben Withhart
Captain 2-Craig Wallace
Safety Officer-Jeff Holubar
- Rob Birkeland will be stepping down as President of the Relief Association in February.
- The department Holiday Party will be on January 13.
- Looking to replace the thermal imaging camera for Station 1. The battery is reaching the end of its life and replacements are no longer available. Will look at options and present proposal to the Board.
- Will forward the annual payroll to the Clerk so that it can be ready to distribute at the membership meeting on December 20.
- Discussion of pay rates for members was discussed. The rate has been at $15 per call, drill, or meeting for several years. Considered raising the rate for first responder calls, but that option raised questions about how that would be managed in various situations. Looked at several options and how that would affect the overall payroll for the department. Motion by Peterson, second by Bilek to set the pay rates for fiscal 2018 as follows:
$20/call for paged fire & first responder incidents;
$15/event for meetings, training, drills, false alarms, and cancelled calls.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- November 2017 receipts of $2264; down slightly from last year.
- Permits for 2018 have been printed and will be available for purchase soon.
- Station is on winter hours now – Saturdays 8 am to 4 pm.
- Prices for a few items will be raised for 2018 to more accurately reflect actual disposal costs including for large TVs and some garden/recreational equipment.
Supervisor Johnson presented the Buildings, Grounds, Parks & Recreation report as follows:
- Working on getting quotes to connect the standby generator equipment to power the maintenance garage. Expect that to be received soon.
- Getting a proposal for a 5-year maintenance service contract for the generator from Generator Power Systems.
- Had conversation about cable/broadband service with a member of the Heartland Cable Commission which oversees franchise agreements for several municipalities in the area. Looking to get an overlay map showing existing service in the area from the various vendors. Then can formulate plan to get service expanded in phases and use that as criteria for approving the renewal of the cable franchise agreement.
- The maintenance staff are working on the LED light conversion in the maintenance building.
- Will look into getting a brighter light fixture installed in the entrance porch of the Community Center.
Supervisor Johnson presented the report on Legislative & Research issues as follows:
- A MN Association of Townships L&R meeting is coming up on February 21 & 22 at the state capitol.
Motion by Bilek, second by Johnson to accept the treasurer’s report for November as presented. Report includes receipts #5485 through #5501 totaling $159,649.62 and disbursements #SL110117 through #21629 for total of $329,359.19 including a $150,000 operating funds transfer. Carried unanimously.
The Clerk also noted that entries for the generator donations received were corrected to be in Capital Projects fund, that the second-half tax settlement had been received on 12/2, and that the audit confirmation letters have been prepared and forwarded to the auditor.
A discussion of year end fund balances took place. Motion by Peterson, second by Johnson to transfer $10,000 from the General fund (100) to the Transfer Station fund (603). Carried unanimously.
Motion by Bilek, second by Peterson to approve the December claims as presented; claims #43232 through #43271 totaling $126,722.26. Carried unanimously.
Discussion of annual staff raises. New rates were determined via negotiation for maintenance staff, others at approximate 2% increase. Motion by Peterson, second by Bilek to raise wage rates as discussed with an overall 3.2% increase effective January 1, 2018. Carried unanimous. Board officer compensation and employee benefits were unchanged.
The Clerk presented a series of correspondence items as follows:
- New mileage reimbursement rate will be updated to federal standard when announced.
- The Township Election filing period is January 2nd – 16th and public notices will be published and posted as required. The Election is on Tuesday March 13, 2018 and one supervisor seat is to be on the ballot.
- Received donations from community groups for use of the Community Center - $500 from the Bridge Club; $41 from the Bohall funeral reception.
- Submitted list of 75 changes to the MN DOT status of township land map. Locations of the fire halls, the community center, and park are noted as well as updating or correcting names of roads throughout the Township. The Township will receive a finished map when completed.
- Received the appraisal of the salt shed. Replacement value was set at $77,168. Motion by Johnson, second by Bilek to adopt Resolution 2017-09 Approving Replacement Cost Coverage. Carried unanimously.
- Check #21614 was voided – misprinted – and will be destroyed.
Upcoming calendar items were reviewed as follows:
- Special Meeting for Preliminary Budget discussion set for Monday January 8 at 10am.
- The January Board Meeting on Monday January 8 at 7 pm.
- The Ideal Fire Department Holiday Party on Saturday January 13.
- Annual Audit fieldwork begins Monday January 15.
There being no further business to transact, the meeting adjourned at 9:45 pm.
Ideal Township Clerk-Treasurer
December 29th, 2017