The meeting was called to order by Supervisor Brandt at 7:00 p.m. with the Pledge of Allegiance. All members were in attendance.

Motion by Wortham, seconded by Badger to accept the minutes of the July 9th, 2012 Board Meeting as presented. Carried unanimous.

Dale Orred commented on recent work by the county on CR 134 to repair a washout. Orred asked about the county’s plans for an upgrade as the northern section is in bad shape. Supervisor Brandt recounted his conversation with county highway department that they will put in a patch to improve the worst area with plans for full upgrade in 2016. Orred showed a picture of a pothole in the area. Brandt will have maintenance crew repair the pothole.

Casey Staloch presented info on his variance request to rebuild a cabin that was previously granted a variance for setbacks. Needs new variance to increase structure footprint on back side of cabin. Motion by Badger, second by Wortham to recommend approval.

Dale Ecker presented info on variance request for the Irwin Jacobs property on Whitefish Point Road. Plan is to build a gazebo that does not meet setbacks. Badger motioned to table the issue until more info could be presented, second by Wortham. Carried unanimous.

Jayne & Steve Routledge asked about dog ordinance for the township as there are nuisance dogs in the area. Brandt explained the county’s effort to have a cooperative program for animal control that was not adopted by all jurisdictions. As such, the township is going by the county animal control ordinance. Clerk Plein presented a copy of the county ordinance that was adopted in 2006.

The Road and Bridge report was as follows:

1. The mailbox issue on Northview Harbor Drive had been resolved with the resident relocating the box and installing a compliant support.
2. Maintenance crew has been mowing ditches and removing a few downed trees.
3. Two new driveway permit application had been reviewed. The permit for lot #1 of Secluded Shores development on Ossiwinimakee Lake had been approved. The Boyd Lodge Check-in facility driveway was still under review.
4. All the road construction projects are completed – Wild Acres Road, the patch on Forest Knolls Road, the paving of Storage Park Road, and the rebuilt intersection of South Kimble and Strawberry Lake Road. The total cost for all projects came in at about $1600 over the bid.
5. The invoice for the property owner’s 50% share of the Storage Park paving ($16,510.98) will be forwarded to Bruce Zeman and he will collect from the owners and submit one check for payment to the township.
6. FEMA has declared the June 20th rain event to be eligible for federal disaster funding. Supervisor Brandt has submitted request for funding to rebuild the culvert damaged on Long Farm Road.
7. The new coating method used by the county on CR 39 was discussed. Supervisor Brandt said that the township could cooperate with the county to use the method on township roads. He will monitor the county’s testing.
8. Brandt discussed recent report of invasive species situation. Brandt met with DNR officials to identify and discuss removal options. Plant was ultimately identified as a popple tree and so was not considered invasive.
9. All crack sealing work has been completed and reviewed.
10. There were no safety incidents.

The Fire Department report was as follows:

1. There were 17 emergency runs in July including one fire, one mutual aid, 10 medical, 1 false alarms, 1 water rescue and 1 grass fire. Total year-to-date is 74 calls.
2. Chief Clasen reported on last month’s training drill for driving and pumping.
3. August has been extremely busy with fire and medical calls.
4. The Beef Feed went off well with an estimated 2000 people in attendance.
5. There was one safety incident.

The Transfer Station report was as follows:

1. Clerk presented the user log report.
2. Supervisor Brandt discussed the attendant duties guide that is being developed and will be provided to the attendant when finished
3. The electronics and hazardous waste had been collected by the county.
4. The clerk presented info regarding having the gate sign replaced. He had contacted Fischer Signs and had gotten an estimate of $175. Motion by Badger, second by Wortham to proceed with the replacement. The clerk will review the language on the sign and get it ordered.
5. Brandt explained that he has asked residents to assist with reports of shooting inside the transfer station and has notified the sherriff and asked for increased monitoring.

The report for Park and Recreation was as follows:

1. The Fire Department Display project is progressing with work on interior and lighting completed. Supervisor Badger explained that the truck will be moved into the building soon.
2. Badger was working with the FD History Committee to collect memorabilia for the display.
3. The clerk reported that the merry-go-round had been ordered using the state Cooperative Purchasing Venture with delivery expected in 3-4 weeks.

The clerk presented info regarding the annual audit and the auditors proposal to increase their charge for the annual audit from $4300 to $4800 in 2013 and 2014. Motion by Brandt, second by Wortham to accept proposal. Carried unanimous.

Brandt reported on Planning & Zoning issues:

1. Brandt attended recent DRT meeting at county.
2. Brandt reported on issues on Harbor Lane and Balsam Lane.
3. Peaceful Harbor lot sizes do not meet requirements. Brandt is concerned that impervious surface area is already at limit and could be exceeded with small additions in each lot.
4. Trout Lake Camp will hold a community meeting to explain their expansion plans.

Supervisor Brandt reported on information from the Corps of Engineers regarding lake levels during the heavy rains in June. Due to concerns of flooding downstream, the Corps reduced the flow and lake levels raised more than a foot and was out of acceptable range. Brandt explained some of the effects of the high levels and reported that he had asked the Corps to provide more public communication.

The clerk presented the treasurer’s report for August. Motion by Wortham, seconded by Badger to accept the treasurer’s report as presented with understanding that the Non-Budget fund summary would be corrected. Carried unanimous.

Supervisor Wortham presented a new format for a financial report showing more details of the operational budget for each fund. The clerk agreed to incorporate the new format into future treasurer reports.

Motion by Wortham, seconded by Badger to approve the claims as presented with exception of three payments related to the Beef Feed until more info could be provided by Chief Clasen; claims #17995 through #18020 totaling $219,805.18. Carried unanimous.

The clerk presented new documents regarding the hall rental policy. A discussion continued regarding setting an amount for damage deposits and the language regarding alchohol. Motion by Wortham, second by Badger to accept the documents with the changes discussed.

The clerk presented info regarding the mileage reimbursement rate. Motion by Brandt, second by Badger to set the mileage rate at $0.555 per mile to match the federal rate.

The clerk notified the board about the primary election to be held on August 14th from 7am – 8pm and asked for a resolution to increase the election judge wage. Motion by Badger, second by Wortham to set the election judge rate at $12 per hour. Carried unanimous. Motion by Badger, second by Wortham to approve the list of certified election judges as presented by the clerk. Carried unanimous.

There being no further business to transact, the meeting adjourned at 9:40 pm.

John Plein,
Ideal Township Clerk
August 14th, 2012