The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, and 5 residents were in attendance.
Motion by Bilek, second by Peterson to approve the minutes of the March 12th Board Meeting, and the March 26th Special/Reorganizational Meeting as presented. Carried unanimously.
A resident asked the Board to address a property on County Road 39 that has unsightly garbage & junk piled on the hill that is visible from the road.
A resident asked if the road right of way clearing on Northview Harbor Lane is now complete. Peterson said there is some cleanup to do yet, but the work was otherwise done.
The Clerk presented a report on the Township Election held in March.
Chairman Peterson presented the Fire Department report as follows:
- There were 1 fire call and 5 first responder calls during March. Year to date count is 25; last year’s count to date was 19.
- Troy Cable has resigned from the Department effective April 4, 2018. Peterson thanked him for his service to the community.
- The Department is looking into getting a review of the ISO rating as it may be possible to get a 6 rating.
- The current membership roster has been provided to the Clerk.
- Members reported on leaks in the roof over Bays #1 & 2. Johnson & the Clerk will work to get estimates on the needed repairs.
- The excess radio tower wiring left over from the old antenna tower has been removed.
- There were no safety incidents.
Supervisor Bilek presented the Planning & Zoning report as follows:
- There had been 1 septic permit issued in March.
- Reviewed the variance request for creek setback and septic setback by Jon & Jessica Lassere on Lake Ossawinamakee. The Lasseres were present and answered questions from the Board. An on-site inspection is scheduled for the following morning. Motion by Bilek, second by Johnson to recommend approval. Carried unanimously.
- Reviewed the variance request for lake, side, and road setbacks by Sharon Ruecker on Old Whiskey Road to construct a deck to existing home and a 2nd story addition to the existing detached garage. Motion by Bilek, second by Johnson to recommend approval. Carried unanimously.
- A discussion took place regarding the ordinance on communications towers in the County. The Board had received comments suggesting there was to be a tower installed near Whitefish Golf. Bilek had researched with the County and found that no permit had been issued yet.
- A proposal from the National Joint Powers Alliance to assist with updating the Township Comprehensive Plan was discussed. Bill Wortham, who participated in the original planning process, gave his impression on the proposal and the need for an update. The advantages include having a look at current demographic data and having fresh perspective from a group who has worked with several of the neighboring municipalities. The process allows for input and involvement from community members. Disadvantages listed included the time required, cost, and the fact that the general Township goals are likely mostly unchanged since the original. Johnson agreed to look into options further and will discuss with Wortham. Peterson suggested considering a phased approach. A resident asked about how often municipalities typically do these plan updates. Johnson commented that the need for updates is often dependent on the growth patterns of the area. The Clerk suggested that annexation issues be considered along with the plan update goals.
Chairman Peterson presented the Road and Bridge report as follows:
- Participating in bid process with Crow Wing County for completing pavement markings on the helipad at Station 2. Preliminary cost estimate is $429. Motion by Peterson, second by Bilek to approve the expenditure. Carried unanimously.
- The road salt pre-order for 75 tons of untreated salt has been submitted via the state cooperative purchasing venture.
- Gave an update on the new tractor purchase. Supplier estimates arrival in mid June. Peterson asked supplier to provide info on a short-term rental to cover needs while waiting for new tractor to arrive.
- The crew has been plowing and sanding as needed.
- 5. Are planning to install more swing-away mailbox supports along with road construction work this summer.
- Working on plans to replace road signs on the north side during this summer.
- Developing a plan for road crack sealing to be completed this year.
- Working on finalizing a snow & ice removal policy that includes details on when plowing is done and on what roads are priority. Will look at school bus routes to insure that those roads are done in time for the busses. Also considering having a contract to pretreat roads before snow & ice events.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- Year to date receipts of $6374 including 238 permits issued. March receipts of $2830.
- Working to establish formal contracts with the haulers. Will have them reviewed by legal counsel.
- Will submit request for restitution from the robbery at the station to include materials and time for repairs and to improve security.
- Spring hours at the station will start on April 18 to be open on Wednesdays and Saturdays.
Supervisor Johnson presented the Buildings, Grounds, Parks & Recreation report as follows:
- Have reviewed and updated the project list.
- Looking at security systems for the Community Center and Park grounds.
- Received an estimate from Advantage Seamless to install gutters on the Community Center above the entryway to help keep water and ice off of the walkways there. The estimate includes about 100’ feet of 6” gutter and downspouts at a cost of $1074. Motion by Peterson, second by Bilek to approve the expenditure. Carried unanimously.
- Peterson reported on the estimates received on the maintenance building cold storage addition. Looking to complete the project by end of July. After reviewing the two estimates, Peterson recommends using Shingledecker Construction again as they provided a more complete estimate, because we know they do good work as shown by his work on the salt shed, and because he uses a local crew. Peterson is working to confirm some details on the work before making a final decision. Motion by Johnson, second by Bilek to give Peterson discretion to make the final selection of contractor and to proceed with the project. Carried unanimously.
Motion by Bilek, second by Johnson to accept the treasurer’s report for March as presented. Report includes receipts #5551 through #5563 totaling $6,053.83 and disbursements #IRS030118 through #21854 for total of $45,565.21. Carried unanimously.
A discussion took place regarding the proposed fund balance transfers discussed at the March meeting. The Clerk noted that fund transfers require approval with all Board members present, so asked the Board to re-approve the action taken previously. Motion by Johnson, second by Bilek to revise 2018 fund budget amounts and make interfund transfers to compensate for the revisions as follows:
- Reduce the General Fund budget and balance by $30,000
- Increase the Road & Bridge Fund budget and balance by $8,000
- Increase the Fire Department Fund budget and balance by $22,000
Peterson reported on his research on establishing an investment policy to guide the Township with efforts to increase the amount of interest income received by the Township. He has contacted a representative at First National Bank North about investment options that are in compliance with requirements for Township investments.
Motion by Bilek, second by Johnson to approve the April claims as presented; claims #43374 through #43418 totaling $24,259.36. Carried unanimously.
The Clerk presented a series of correspondence items as follows:
- Received an invitation to the Crow Wing County Historical Society Annual Dinner.
- Discussed flag etiquette and having a policy for putting the flag at half-staff.
- Discussed a suggestion by a resident whether to become a member of the local Chamber of Commerce.
- Got input on who is planning to attend the upcoming Town Law Review in Burnsville.
Upcoming calendar items were reviewed as follows:.
- The Broadband Coalition Day on the Hill on April 12 in St Paul.
- The Town Law Review Seminar by MAT at 9 am on Thursday, April 19 at the Burnsville Best Western.
- The Local Board of Appeal & Equalization at 10 am on Friday, April 20.
- The Crow Wing County Association of Township Officers Meeting at 7 pm on Monday, April 23.
- The WAPOA AIS Roundtable at 8 am on Saturday April 28 at the Ideal Community Center.
- The NJPA Bridging Divides Workshop at 9 am on Wednesday May 2 in Staples.
- The Crow Wing County Soil & Water Conservation District “One Watershed, One Plan” Kickoff Meeting at 8 am on Monday May 7 at the Ideal Community Center.
- The May Town Board Meeting on Monday May 14.
There being no further business to transact, the meeting adjourned at 8:55 pm.
Ideal Township Clerk-Treasurer
May 11th, 2018