The meeting was called to order at 10:00 am.  All members and the clerk were in attendance. Chris Clasen from the audit firm of Justin Clasen & Company, LTD was also present.

Mr. Clasen presented a summary document of the audit findings. He pronounced the audit found no significant issues. The financial report had been submitted to the state auditor’s office. The audit document was reviewed along with the Communications, Management & Representation letters prepared by the auditors.

A discussion of internal controls took place. Clasen recommended that documentation of control policies and procedures be prepared to assist with improving controls. The Township had improved controls in various ways and was consistent with other townships’ policies. In addition, he suggested that employee & benefits policies be reviewed & updated as needed on a yearly basis.

A sample fund balance policy document and related guidance from the state auditor’s office was presented and discussed.

The Clerk presented a draft Board of Audit Report for review. Motion by Bilek, second by Johnson to accept the report, that it be included with audit documents and made available to the public at the Annual Meeting and on the Township website. Carried unanimous.

There being no further business to conduct, the meeting adjourned at 10:45 am.

John Plein
Ideal Township Clerk-Treasurer
March 10th, 2017