The meeting was called to order at 10:00 am at the Ideal Town Hall. Supervisors Peterson, Ommen, and Bilek, along with the Clerk and Deputy, were present.

The clerk presented an agenda of reorganizational items:

1. Motion by Bilek, second by Ommen to select Peterson as Board Chair. Carried unanimously.
    
2. Motion by Ommen, second by Peterson to select Bilek as Board Vice Chair. Carried unanimously.
    
3. Motion by Ommen, second by Peterson to set the schedule of regular Town Board meetings as the 2nd Monday of each month at 7 pm at the Town Hall. If date falls on legal holiday, the Board will meet the following day at the same time & place. In case of extreme weather, the Board Chair may postpone to the following Monday.
    
4. Motion by Ommen, second by Peterson to confirm the public notice policy with the official newspaper as named at the Annual Meeting to be Echo/Journal with notices also published in the Northland Press. Posting of notices will be on the bulletin board outside the Town Hall main entrance and on the Township website.
    
5. Motion by Peterson, second by Bilek to set assignment of duties as follows:
   Road & Bridge                           Peterson
   Fire Department Liaison            Peterson
   Transfer Station/Recycling        Bilek
   Parks & Township Grounds      Ommen
   Weed Control                            Peterson
   Safety Officer                            Ommen
   Big Island Liaison                      Bilek
   Public Communication              All
   Comprehensive Plan                Ommen
   Planning & Zoning                    Bilek
   Policy Development                  All
   Legislative Issues                     Ommen
   Bank Reconcile Audit               Bilek
   Other Unassigned                    Bilek
   ​Carried unanimously.
    
6. Town depository confirmed as accepted at the Annual Meeting – Lakes State Bank, 4M Fund & American National Bank. Motion by Peterson, second by Bilek. Carried unanimously.
    
7. The Town legal counsel was designated as follows. Motion by Peterson, second by Bilek. Carried unanimously:
        a. Brad Person of Breen & Person LTD for issues related to real estate;
        b.The firm of Couri & Ruppe, PLLP for issues related to Township authority.
    
8. The list of officers will be submitted to the county and the township association.
   ​
9. Set administrative policies:

• a. Office hours are 10-3 Monday-Friday.
• b. Reviewed proposed fee schedule. Will consider for adoption at a future meeting.
• c. A draft officer compensation and expense reimbursement policy was presented and discussed. Identified some edits needed, so will consider for adoption at a future meeting.
• d. An update to the hall rental policy was discussed. Will present for consideration at a future meeting.
• e. Reviewed consolidated insurance coverages. No changes needed.
• f. Accounting practices to continue. The Clerk reported on work to create detailed procedures manual. Peterson presented an outline showing levy distribution and contracting info. The Board toured the Clerk office & storage rooms to review location and organization of Township records.
• g. Discussed the website and efforts to improve public communication.
• h. Discussed adopting an administrative policy to guide how meetings are conducted.
•  i. Discussed & coordinated for upcoming training opportunities.
•  j. Discussed adopting the MN Association of Township’s records retention policy and the process for bringing the old files into compliance.

There being no further business to conduct, the meeting adjourned at 12:45 pm.

John Plein
Ideal Township Clerk-Treasurer
April 5th, 2019
IDEAL TOWNSHIP