The meeting was called to order at 8:00 am. All Town Board members, the Clerk, and the Deputy Clerk were in attendance. Chris Clasen from the audit firm of Justin Clasen & Company, LTD was also present.
Clasen presented a summary document of the audit findings. He pronounced the audit found no significant issues with a high level of assurance. The financial report has been submitted to the state auditor’s office. The Financial Statements and Independent Auditor’s Report document was reviewed along with the Communications Letter prepared by the auditors.
A discussion of internal controls took place. Clasen recommended that documentation of control policies and procedures be prepared to assist with improving controls. The Township had improved controls in various ways and was consistent with other townships’ policies.
The Clerk presented a draft Board of Audit Report for review including documents showing Township tax levy analysis since 2004 and the property tax settlements received from the county for levy year 2018.
Discussion took place regarding the proposed levy for 2020 to be approved at the Annual Meeting. Chairman Peterson reviewed the budget as discussed at the January 4th Special Meeting and suggested making two adjustments. Based on the 2018 year-end figures, he felt that the Fire Department Fund should be reduced by $9000 and the General Fund should be increased by $9000. Motion by Wortham, second by Peterson to set the proposed 2020 levy total at $1,022,000 with the following breakdown:
- General Fund (100) $174,000
- Road & Bridge (201) $220,000
- Road Construction (210) $255,000
- Fire Department (250) $161,000
- Parks (280) $5,000
- Recycling (290) $5,000
- Capital Projects (401) $190,000
- Transfer Station (603) $12,000
- Total $1,022,000
Carried unanimous.
There being no further business to conduct, the meeting adjourned at 8:55 am.
John Plein
Ideal Township Clerk-Treasurer
March 6th, 2019
IDEAL TOWNSHIP
Board of Audit
Review of Audit results