The meeting was called to order at 9:00 am. All members and the clerk were in attendance. Chris Clasen from the audit firm of Justin Clasen & Company, LTD was also present.
Clasen presented a summary document of the audit findings. He pronounced the audit found no significant issues with a high level of assurance. The financial report had been submitted to the state auditor’s office. The audit document was reviewed along with the Communications, Management & Representation letters prepared by the auditors.
A discussion of internal controls took place. Clasen recommended that documentation of control policies and procedures be prepared to assist with improving controls. The Township had improved controls in various ways and was consistent with other townships’ policies. In addition, he suggested that employee & benefits policies be reviewed & updated as needed on a yearly basis.
The Clerk presented a draft Board of Audit Report for review including documents showing Township tax levy analysis since 2004 and the property tax settlements received from the county for levy year 2017. Motion by Bilek, second by Johnson to accept the report, that it be included with audit documents and made available to the public at the Annual Meeting and on the Township website. Carried unanimous.
The Clerk gave a demonstration of general office procedures including document filing, accounting system, and location of key documents & instructions.
There being no further business to conduct, the meeting adjourned at 10:45 am.
Ideal Township Clerk-Treasurer
March 8th, 2018