The meeting was called to order by Supervisor Wortham at 7:00 p.m. with the Pledge of Allegiance. All Board members and the Clerk were in attendance.

Motion by Bilek, seconded by Peterson to accept the minutes of the October 13th Board Meeting as presented. Carried unanimous.

Supervisor Wortham presented the Road and Bridge report as follows:

1. The crew has installed new cutting edges on the plows.
2. One of the sander units has been repaired with a new motor.
3. Plows and sanders have been installed on the trucks.
4. The new plow is installed on the new work truck.
5. Received complaint about gating South Road & Boat Street. Wortham is researching details.
6. Have arranged to use speed monitor signs on Ossiwinamakee Road. The units are shared with Breezy Point. The maintenance crew will install posts and Breezy Point will install the signs.
7. The annual road mileage certification has been sent in to the county. Total mileage has not changed at 48.652 miles. Annual certification is required to determine gas tax road construction funding.
8. There were no safety incidents.

Supervisor Peterson gave the Fire Department report as follows:

1. He has been attending department meetings.
2. The department Christmas Party is scheduled for December 12 at the town hall.
3. Reviewing timing of process for obtaining financing for new fire truck. Planning to finance $360,000 on a 5 year term and expect the rate to be around 4%.
4. Township should look at developing a plan for scheduling apparatus replacements so the Board can plan budgets accordingly.
5. The department’s Relief Association is in good financial shape. Spoke to some neighboring departments to compare benefit levels. Most area departments have a significantly higher benefit level and that may be affecting our ability to recruit firefighters.
6. There were no safety incidents.

Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:

1. There continues to be a lot of activity, volume, and receipts at the station.
2. The station property has been surveyed and posted for no trespassing.
3. A stop sign has been put up to remind users to check in at office before dumping.
4. Reviewing use of facility by commercial users. May consider instituting charges for compost and cardboard for commercial users.
5. Reviewed proofs of permits for 2016. Permit design has been updated with township logo and disclaimer. Discussed need for surcharge statement and decided to remove as it is not being enforced.
6. Hi-visibility vest and name tags are now being used to help users identify the attendants.
7. Checking into options for recycling containers to see if using larger containers would help reduce hauling costs.
8. Spoke with Doug Morris at the county regarding a plan for recycling mattresses. They are currently disposed along with general demolition and take up a lot of space in the rolloffs. If the station had a storage space for mattresses, they could possibly be recycled in cooperation with the county.
9. Considering use of iPad at station to facilitate record keeping and to enable credit payments to possibly eventually eliminate handling cash & checks which would help with security.
10. Discussed whether new attendant was automatically covered under the township’s bond. The clerk will confirm and report.
11. The township attorney recommends preparing a resolution regarding the recording of the transfer station parcels. The clerk will work with the attorney to prepare a document.

Supervisor Peterson presented the Park and Recreation report as follows:

1. The park water system has been shut down.

Motion by Peterson, second by Bilek to accept the treasurer’s report for October as presented. Report includes receipts #4990 through #5012 totaling $121,429.75 and disbursements #1653L through #20169 for total of $236,895.41 including a $100,000 operating funds transfer. Carried unanimous.

Motion by Peterson, second by Bilek to approve the November claims as presented plus adding one additional attendant for the MN Association of Townships annual conference; claims #42160 through #42206 totaling $55,271.14. Carried unanimous.

A discussion of progress on the outdoor emergency siren project took place. The pole and siren have been ordered. The siren installer suggested adding woodpecker proofing to the pole at a cost of $580. The coverage area of the sirens placements was reviewed. Siren will be activated by the county emergency services and used mostly for severe weather warnings as issued by the National Weather Service.

Supervisor Peterson reported on Planning & Zoning issues:

1. There were 9 building permits issued this month.
2. He had attended the recent Development Review Team (DRT) meeting.
3. Regarding the request by Todd & Christina Volkers to allow lake setback & road setback variance. Motion by Peterson, second by Bilek to recommend disapproval as the existing structure is already non-conforming and it is not reasonable to allow further encroachment to lake setback. Carried unanimous.
4. Regarding the request by Martha Moakley for side yard & bluff setback variances. Motion by Bilek, second by Wortham to recommend disapproval as the request is unreasonable and would alter character of neighborhood. Carried unanimous.

The clerk presented a series of correspondence items. No board action was taken:

1. The fire department has applied for a grant to purchase a turnout gear washing system. Current system is not in compliance so will have to be updated.
2. Received annual report on the Ossawinamakee Lake Improvement District.
3. The furnaces have all been serviced in preparation for the cold weather season.
4. The annual town audit has been scheduled for the week of January 18th.
5. The property insurance coverages are being reviewed. Peterson suggested checking to see if policy can be set to include automatic inflation coverage increases.
6. Received a proposal to install A/V presentation equipment for main meeting room & classroom. The clerk is working with Tom’s TV to refine a plan and will present details.

Supervisor Wortham presented a letter of resignation effective 12/31/2015. Discussion of possible replacements took place and a special meeting to discuss further was scheduled for December 2nd at 1pm. Members were asked to compile list of possible candidates.

Discussion of Board members charging for travel time for attending events and project work. Motion by Peterson, second by Bilek to charge half-time for travel. Carried unanimous.

There being no further business to transact, the meeting adjourned at 9:25 pm.

John Plein,
Ideal Township Clerk
November 23rd, 2015