The meeting was called to order by Supervisor Brandt at 7:00 p.m. with the Pledge of Allegiance. All members were in attendance.

Motion by Wortham, seconded by Brandt to accept the minutes of the March 12th, 2012 Board Meeting, the April 9th, 2012 Board Meeting, the April 23rd Special Meeting, the April 30th Local Board of Appeal and Equalization Meeting, the May 4th Special/Qualification Meeting, and May 11th, 2012 Special Meeting as presented. Carried unanimous.

Bruce Zeman approached the board regarding the Flynn home on Whitefish Point and their request for variance to remove ice ridge and create beach contiguous with neighbors’. Ron Schultz noted that shoreline has not been maintained lately and that the entire area was beach previously. Brandt will prepare short form of the boards position for the county meeting.

Dave Johnson asked for info about police coverage for Ideal Township. Brandt explained that the board had considered options, had reviewed recent police calls in Ideal, and had opted to continue as is for now. Jeff Feltmann noted that the Sherriff is patrolling regularly and that he felt coverage was sufficient. Tom Johnson remarked that Breezy Point was providing fast & efficient service and that their officers are trained as EMTs and have more advanced equipment and better training than other departments in the area. Ron Schultz remarked that Ideal has few breakins and that the Sherriff’s department is doing a great job covering the area. Dave Johnson mentioned that he had brought up the issue because he doesn’t want to wait until there is a problem.

Dan Heggerston asked about the open position on the Board. Brandt explained that a number of have been considered to fill the position, but that no decision has been made yet.

Mike Clasen asked about the final 2011 audit and payments pending. Brandt explained that the audit had been completed but that the final bound copies had not been received yet. The clerk explained that pending payments should be brought up-to-date with the claims to be approved.

The Road and Bridge report was as follows:

1. Bids for the year’s road work had been reviewed. Bids had been requested for resurfacing and crack sealing on several roads. Brandt recommended the bids be accepted as submitted. The bids were as follows:
   Crack Sealing:
   LakeShore Construction $19,285.60
   Anderson Bros. $22,851.40
   Wortham motioned to award crack sealing to low bidder, seconded by Brandt. Carried unanimous.

   Resurfacing:
   Anderson Bros. $175,955.72
   LakeShore Construction $178,664.65
   TriCity Paving $182,024.50
   Wortham asked which roads were slated to be resurfaced. Brandt gave list as:
   portion of Forest Knolls Road;
   intersection of Strawberry Lake Road and South Kimball Road;
   Wild Acres Road;
   Storage Park Road.
   Wortham motioned to award paving to low bidder with exception of Storage Park to be done on condition that owners contribute half the cost, seconded by Brandt. Carried unanimous.

   Clasen asked why Wild Acres Road was being paved so soon. Brandt described the road review process and the ratings of each road’s issues. This years’ review determined that Nelson & Buschmann roads were in the worst condition, but those roads are shared with jurisdictions who could not contribute to the improvements at this time.

2. The maintenance department has been cutting grass at park and fire station #2.
3. The township has joined the state’s Cooperative Purchasing Venture so will be able to get salt/sand and other materials cheaper.
4. Brandt reported on an issue with a resident’s non-conforming mailbox. Will send a letter giving resident official notice of condition and that township staff will remove & replace the mailbox if condition is not rectified by resident.
5. Brandt indicated that a new county highway work plan is available on the county website.
6. A meeting was held with Mike Loven regarding improvements to Nelson Road. Loven indicated that Pequot Lakes are able to participate in improvements in 2013.
7. There were no safety incidents.

The Fire Department report was as follows:

1. There were 17 emergency runs in April including 13 medical, 2 mutual aid, 1 vehicle, and 1 fire call. Total year-to-date is 35 calls.
2. Last month’s drill was a search and rescue.
3. Chief Clasen attended a meeting on the 800 Mhz radio upgrade. The timeline for going live is set for July 2012. The city of Brainerd has received all the equipment. Once they receive the correct pricing on the equipment, they will invoice each department for their 20% portion of the grant. The township will then need to issue the check to the city of Brainerd before the equipment can be picked up, programmed and installed. Clasen has asked them to expedite the invoicing, so we can get the equipment installed asap.
4. Tina Chisholm has finished her 1st Responder course and is now eligible to run on medical calls.
5. The Bylaw Committee presented the new updated bylaws to the membership and were approved on May 2nd. When final copies are made, Clasen will provide a copy for the township records. The new bylaws are effective on January 1, 2013.
6. The department is interested in participating in planning for the town hall improvements.
7. Clasen will be submitting a wildfire suppression grant for matching funds from the DNR.
8. The annual hose testing was completed in April.
9. Members participated in the Lion’s Club roadside clean up on Hwy 16.
10. The department helped host the County Disaster Drill held at the old Piney Ridge Resort. There were 13 fire departments, North Ambulance, Sherriff’s Department, Police Departments, EMS and 1st Responders totaling about 160 people participating.
11. Turn-out gear is being ordered for the two newest members.
12. The fire department voted to approve the resignation of Harlan Hedtke. He was on a 6-month leave of absence ending in April. There are now 30 current members.
13. Clasen spoke with Lakes State Bank regarding the account access issue. Everything should be straigtened out.
14. The department is looking into purchase of side-by-side ATV and other items needed to equip the unit.
15. There were no safety incidents.

Brandt questioned about the Sno-Pros fuel tank being too close to the building. The Sno-Pros group had requested the tank be moved to other side of town hall building next to the FD tanks. Brandt asked if the FD would have concerns about that placement. Chief Clasen said it should be fine there.

The report for Park and Recreation was as follows:

1. The clerk reported on purchase of merry-go-round. Calls had been made to suppliers, but were waiting for final quote on price.
2. Work on the sidewalk leading to the FD Display had been planned and would be completed soon.
3. The clerk reported on work to implement the new hall rental policy. The calendar had been computerized and the new policy, application and checklist documents would be completed soon.

The Transfer Station report was as follows:

1. Brandt reported that the garbage containers would be rebuilt.
2. Several loads of class 5 gravel had been brought in to resurface the area.
3. The maintenance staff had completed repairs to resident’s yard damaged during fire last fall.
4. The steps into the station office have been replaced with an added iron grate to allow dirt to fall through.
5. Brandt is reviewing operating costs to determine if rates need to be adjusted.
6. Plein reported on fire danger with the damaged trees on north side of station property. Brandt reported that timber harvest would probably not happen until winter. He would consider removing some trees that are close to office building.
7. There were no safety incidents.

Tom Johnson asked about policy regarding alcohol at town hall events. Brandt explained his discussion with township association that the township can require that renters carry insurance rider if alcohol is to be consumed at the event. Johnson recommended that a licensed beverage provider be also required. The Board agreed to consider.

Brandt reported on issues from the recent county DRT meeting:

1. The MN Baptist Conference/Trout Lake Camp CUP was considered. They want to remove condition #6 which requires improvements to be completed within 15 years. Brandt does not see any concerns with that change.
2. Mary & Butch Hawkins on Butternut Point Road are asking for the township to straighten the road where it bisects their property. The old roadway would have to be vacated and they would donate space to accommodate the repositioned road. The Board would consider the proposal on condition that owners pay entire cost.
3. Roger & Ginger Wykle on Strawberry Lake Road issue was discussed. A boathouse had been turned into a dwelling but was still listed as accessory structure. A variance is needed to have the building classified as a dwelling, so that they can then have another accessory structure. The Board would like to see a survey and stormwater plan before considering the request.
4. Dan Miller wants to divide the old Piney Ridge property into 9 residential lots. They are in process of removing all current structures. Brandt expressed concern about additional driveways on Wildamere Road. Owner said he could combine lots or driveways. More info to be coming at next meeting.

Brandt discussed the recent Crow Wing County Township Association meeting.

The Board discussed the renewal of the Sno-Pros lease.

Brandt reported that the county is considering updating agriculture & rural residential 2.5 classifications to allow guest houses and is asking for public comments.

Wortham asked the clerk about the appointment of a deputy clerk. The clerk reported he is still considering options.

Motion by Brandt, seconded by Wortham to pay all bills presented for payment by the Clerk check #17813 through check #17853 totaling $30,749.28. Carried unanimous.

Motion by Wortham, seconded by Brandt to destroy voided checks as presented by the clerk as follows:
11070-11087 - manual checks signed by supervisor
17537 – duplicate payment returned by vendor
17629 – misprinted
17646 – duplicate payment
17782 – duplicate payment returned by vendor
17721-17736 – blanks signed by supervisor
17741-17752 – blanks signed by prior clerk

There being no further business to transact, the meeting adjourned at 9:25 pm.

John Plein,
Ideal Township Clerk
May 14th, 2012