The meeting was called to order by Supervisor Brandt at 7:00 p.m. with the Pledge of Allegiance. All members were in attendance.

Motion by Wortham, seconded by Badger to accept the minutes of the September 10th, 2012 Board Meeting as amended. Carried unanimous.

Chief Clasen asked about incident with person locked inside park restroom. Brandt explained that deadbolt handle had broken after the person had locked themselves in. New deadbolts have been installed and new keys placed in the key boxes in clerk’s office and in the maintenance building.

Dale Orred presented picture showing sign of Ideal Township’s sponsorship support at the Minnesota 100 Golf Tournament. He then explained some details of the tournament and the MN 100 association. Orred then presented a donation of $250 for the fire department to support Station 2. Chief Clasen asked Orred about offering info on the MN 100 group at the upcoming Chief’s Conference.

The Road and Bridge report was as follows:

1. The maintenance crew has been mowing right-of-ways for the final pass for the year. There had been some issues with the mower but they had been repaired.
2. A Miller welder had been purchased for the maintenance department with accessories with a total cost of $2687.46.
3. Supervisor Brandt was coordinating with county officials on the review and certification of the township’s road mileage.
4. Brandt had met with officials of Pequot Lakes to discuss plans for Nelson Road.
5. The township’s portion of Arrowhead Road had been repaired.
6. Fifty tons of road salt had been purchased through the state Cooperative Purchasing Venture and was delivered.
7. Brandt explained that a document had been prepared to outline responsibility if any damage occurs to telephone pedestal equipment due to location of the Boyd Lodge Check-in Facility’s driveway. Any damage is the responsibility of Boyd Lodge.
8. The DNR permits for the culvert work on Willow Creek and Long Farm Road had been applied for and received. Supervisor Brandt is now working on obtaining property owner permissions and DNR permits for the cleaning of the streambed outside of the right-of-way. Once all permits are received, all the work will be done at one time.
9. Brandt met with area residents to review a request to realign Gasink Road to more closely follow the easements, but found the work to be too cost prohibitive at this time.
10. A petition had been submitted to the Board regarding the mowing schedule for Northview Harbor Drive. Sixteen residents signed the petition asking the Board to limit mowing of r/w to 5’ to be done late in the season every other year. Brandt researched the issue and prepared a counter-proposal:
    a. Clean right-of-way of trees;
    b. Allow residents to plant wildflowers in r/w;
    c. Mow first pass in July;
    d. Full mowing of r/w at end of each year.
    Brandt related program of DNR to encourage wildflower growth in r/w. Discussion continued on proposal. Brandt will research further and discuss with petitioners.
11. There were no safety incidents.

The Fire Department report was as follows:

1. There were 17 emergency runs in September including 2 false alarms, 10 medical, 1 landing zone, and 4 utility calls. Total year-to-date is 107 calls.
2. Last month’s training drill was on chimney fires, grassland fires, and pumping operations.
3. The department had received a donation from the Thomas’s.
4. September and October have been busy with fire and medical calls.
5. The department received the 800MHz radio equipment. All of the radios are installed and are ready to go. Crow Wing County is waiting until all of the fire departments have their equipment installed before the system goes live.
6. Chief Clasen and Assistant Chief Stoltman will be attending the Fire Chief’s Conference in Duluth on October 18-20th.
7. The department is still taking applications for Station II firefighters.
8. Clasen informed the Board of the upcoming benefit for Marty Griffith’s family to be held on October 20th at Moonlite Bay. Firemen are cooking the meal and there will be a silent auction.
9. The annual truck maintenance has been started.
10. Clasen explained they are in process of getting T12 tank repaired. It has been leaking on and off for the past few years. Clasen has obtained a bid to spray the inside to fix the leaks of $5000 with a 10 year guarantee. Motion by Badger; second by Wortham to authorize the expenditure. Carried unanimous.
11. Chief Clasen asked for a update on the plans for the building project. Supervisor Wortham explained the current proposal and that work was being done on a construction estimate and the building permits.
12. Supervisor Badger reminded the Board that the annual fire contracts with Breezy Point and Timothy Township should be reviewed so that new pricing can be presented in December so that the municipalities can plan their budgets.
13. Supervisor Brandt has negotiated the contract for propane for Station II with Lakes Gas for a cost of $1.29.
14. Ryan Schultz reminded the Board of the annual Relief Association payment of approximately $28,000. The 2% money had been received and should be forwarded to the association as soon as possible. The clerk asked that Tom Johnson coordinate to insure payment is submitted properly.
15. A discussion of the department’s budget position continued.
16. Chief Clasen explained that the department’s new bylaws are done and he will provide copies. He is also working on the updated procedure guidelines with changes to officers and nomenclature and will be effective 1/1/2013.
17. There were no safety incidents.

The Transfer Station report was as follows:

1. The station property has been posted for no hunting or trespassing. Brandt reported that the DNR had asked to not have the property posted. Brandt had the township attorney review the deeds and determined they were unrestricted.
2. The issues regarding the fire last fall was discussed. The burning policy had been reviewed to insure no problems in future.
3. The county has picked up the electronics and hazardous materials.
4. Brandt reported that the metal pile was to be picked up soon.

The report for Park and Recreation was as follows:

1. The Sons of the American Legion had made an additional $1000 donation towards the FD display project. Supervisor Badger reported on progress with finishing the building and preparing signage and displays. A sign had been placed on the window announcing the display would be ready for viewing in Spring of 2013.
2. The concrete pad for the new merry-go-round and the new location for the fuel tanks was to be poured this week.

Supervisor Wortham presented proposed expansion project to include a 24x66’ addition on the north side of the current building to include 2 restrooms, utility room, storage room and a multi-purpose meeting room. Existing restrooms to be renovated into one large unisex with shower accessible from the fire hall only. A new septic system to be installed with accommodation for drainage from the truck bays. Construction is planned to begin in Spring 2013, but want to obtain building permits before year end. A survey of the property had been completed to review impervious coverage and positioning of current facilities. A public hearing is proposed to review plan.

Brandt reported on Planning & Zoning issues:

1. Reviewed the Rauenhorst variance request on Lower Hay Lake for addition. Landscaping already installed considered to be in bluff area with total impervious area too high. The property owner’s representatives said they will combine lots and remove some asphalt area and patio in front of garage and will provide a stormwater plan.
2. Brandt is reviewing a request by Jensen on Clear Lake to construct an addition & garage, and to reroute a common driveway. Brandt expressed concern regarding bluff setbacks, the new driveway plan, and the lake setbacks.

The clerk presented the treasurer’s report for September. Motion by Wortham, seconded by Badger to accept the treasurer’s report as presented. Carried unanimous.

Motion by Wortham, seconded by Badger to approve the claims as presented; claims #18085 through #18117 totaling $34,686.39. Carried unanimous.

Dick Wilske of the Ideal Sno-Pros updated the Board regarding the trail routing along South Road. The group plans to use the same route this year as no suitable alternate route had been found.

There being no further business to transact, the meeting adjourned at 9:30 pm.

John Plein,
Ideal Township Clerk
October 10th, 2012