Ideal Township Board Meeting, November 12th, 2019
The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, the Deputy Clerk, and one other person was in attendance.
Motion by Ommen, second by Bilek to approve minutes of the October 21st Board Meeting, and the November 8th Special Meeting as presented. Carried unanimously.
Resident Bill Wortham suggested that the Board make improvements at the Transfer Station to make working conditions better for staff working there such as having a well for water and an indoor toilet. Supervisor Peterson pointed out that several improvements have already been made to improve working conditions and that indoor plumbing at the Station would require significant investment and considerable additional costs to maintain the facility. Wortham also suggested installing concrete pads for the recycling containers.
Chairman Peterson presented the Fire Department report as follows:
- Run report for October shows 9 medical calls and 1 good intent call.
- Attended the member meeting.
- The mask-fit and health physical screening is coming up on 1/2/2020.
- Department has scheduled their holiday party for Saturday January 11, 2020 at the Whitefish Golf Clubhouse.
- Working on assessing the condition & capabilities of fire apparatus and will report at the December Board meeting.
- Did review of budget and spending for the department in preparation for upcoming payments & payroll.
- There were no safety incidents.
Ommen reported on a visit with two members of the Crosslake City Council where topics of common interest were discussed and with the intent that our two organizations be in contact for items of common interest in the future.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Discussed the Harrison CUP request for dirt moving in the shoreland impact zone on Upper Whitefish. The case was discussed at the recent DRT meeting and no concerns were found with the plan.
- Reported on the lawsuit filed by Juliana Rupert against Crow Wing County regarding the administrative decision to allow a bridge for the Loween property in the Boyd Lodge plat. Chairman Peterson and the Clerk were subpoenaed to provide documents related to the case. The Township is not a party to the lawsuit. The Township’s legal counsel has been notified, has reviewed the subpoena, and will prepare a cover letter to go with the documents. The Clerk has begun collecting the relevant documents and will keep a record of time & materials used in the process so that the plaintiff’s counsel can be billed for those costs.
- Reported on the Strandjord project on Star Lake which was discussed at the DRT meeting. The previous owners had requested similar bluff setback variances but were denied in January 2019. The Strandjords are now coming back to ask again but have not made changes to the plan. Will report further if they submit an actual variance application.
Chairman Peterson presented the Road and Bridge report as follows:
- Completed the annual road review of all Township roads. A review form is used for each road with notes about condition and work that is needed. All the info is then compiled into a binder to be kept on file. A list of items that the maintenance crew can work on was also developed.
- Working on a plan for crack seal work for 2020. Will submit to be included in county contract.
- Made special note of the poly patched areas to see how they are holding up. It looks like they are holding up well so will look at using that process in other places.
- Looking to develop an outline of short & long-term plans for road construction.
- Attended a meeting in Breezy Point regarding special assessments for road construction including Ossawinnamakee Road.
- Met with Crow Wing County Highway to review result of core sampling on Ossawinnamakee Road. The tests found discrepancies in base and wear-course thickness that explains low spot. Will send letter to the county and Anderson Brothers asking for repair.
- Attended the county winter preparation meeting that included a review of last winter and discussion of preparations for this winter’s snow & ice season. It appears that everybody has their preparations done.
- Attended the meeting on plans for reworking Wild Acres, Nelson, and Buschmann Roads which are shared with Pequot Lakes, Jenkins Township, and Breezy Point. The group will meet again in January and is working to create a memorandum of cooperation to outline goals & responsibilities of the four entities. Considering bringing the roads up to the county standard and then asking the county to take over the roads. Just in the beginning stages of planning this significant project.
- Still working to finalize the easement for the turnaround at the end of Butternut Point Road. The owner, who was party to the original verbal agreement, has not responded to the request for a formal easement agreement. The property was recently sold, so will have to pursue the agreement with the new owner.
- The plow & work trucks are ready for winter season.
- Crew has been clearing road right of ways on Forest Knolls Road and other places.
- Working through the list of mailbox supports to be installed.
- The Township of Jenkins is working with Widseth Smith Nolting to study options for a walking trail along County Road 145.
- Received a license from the DNR to remove 4 beavers from area near channel under Wabigoniss Shores Road. The trapper has completed the removal.
- Crow Wing County is proposing a new cost share policy for road work in the county. New policy would increase fees to townships & cities who cooperate on road projects. The county is taking comments on the new policy now and it will be discussed at the December meeting of the county commissioners. Peterson is reviewing the policy update, has researched similar policy in surrounding counties and will submit comments.
- There were no safety incidents.
Supervisor Bilek presented the report on the Transfer Station/Recycling Center as follows:
- Year to date permits sold is 1214.
- Year to date receipts total $78,700; about $8400 more than this time last year.
- Discussed proposal by the county to reduce the number of recycling sites in the county from 12 to 5 that would exclude Ideal’s recycling funding. Have discussed the plan with Commissioner Brekken and have asked the county to consider options to help keep Ideal’s program going.
- Have ordered the permits for 2020 from Lakes Printing.
Supervisor Ommen presented the Buildings, Grounds, Parks & Recreation report as follows:
- Reported on the Legacy Church request to use the Community Center for their Sunday morning and Wednesday afternoon activities. Have come to an agreement on several issues of concern and have given approval for their use to start on December 1 and continue until April 26, 2020 when the arrangement will be reviewed before renewal. In future, renters who use the center on Saturdays will be required to have their cleanup done by 9 am on Sunday so that the church can begin its setup. As stated in the rental policy, community groups such as the church are not subject to the rental fee, but the church has been informed that may change at the discretion of the Town Board. In the meantime, a donation by the church has been requested to help cover township costs.
- Have received bids for cleaning of the office & classroom carpets and the acoustical panels in the gym. Will proceed with the work having EagleOne do the carpets and ServPro cleaning the panels.
- Working on getting a second bid to repaint the lines on the gym floor.
- Also working on getting bids for the utility room repair to remove mold and for repairing the entry door in Bay #5.
Chairman Peterson presented the Legislative & Research report as follows:
- Will be attending the MAT Annual Conference in Mankato on November 22-23.
The Clerk presented the treasurer’s report. Motion by Peterson, second by Ommen to accept the treasurer’s report for October as presented. Report includes receipts #5916 through #5946 totaling $23,760.29 and disbursements #SL100119 through #23033 for total of $102,896.15 plus operating funds transfers. Carried unanimously.
The Clerk also reported on a series of items related to the treasurer’s report:
- Received notice of substitution of pledge collateral from First National Bank. The previously pledged $300,000 security had reached the end of its term, so it was replaced by a new one in the same amount. Additional securities are pledged to cover account balances that exceed the $250,000 FDIC limit.
- Received the monthly report on fine sharing from the county court administrator showing nothing for Ideal Township.
- Reported on status of a NSF check received at the Transfer Station. The payee has been contacted repeatedly, by the Clerk and also by a sheriff deputy, but has not repaid the amount owed. The sheriff deputy called recently to confirm if the amount was paid, but since it has not been paid will proceed with charging the payee. The Clerk noted that this same payee also bounced a check back in 2014 that was never repaid. Will notify the Transfer Station attendants to not accept checks from this person.
- Received donation requests from the Crow Wing County Drug Court & DWI Court. Motion by Bilek, second by Peterson to decline the donation request. Carried unanimously.
- Discussed the renewal of the SnoPros building lease which is set to expire on December 31. The lease term may be auto-renewed in 10-year increments with a cost to the SnoPros of $10. Peterson asked to table action on the lease so that he can research how other snowmobile clubs are charged for building leases. He will report at the December meeting.
- Budget reports are available for review.
The Clerk presented the claims for payment. Motion by Ommen, second by Bilek to approve the November claims as presented, claims #44231 through #44265 totaling $26,035.37. Carried unanimously.
The Clerk presented several items of other business:
- Presented Resolution 2019-07 Designating Annual Polling Place as the Ideal Community Center. The resolution is required each year by December 31 to designate the official polling place for the following year. Motion by Peterson, second by Ommen to adopt Resolution 2019-07. Carried unanimously.
- Received notice asking for public comment on update to the Breezy Point Comprehensive Plan. The Clerk will forward the info to the Board members.
- Report regarding usage of the website shows 489 users and 1241 pageviews in October.
- Received notice from Charter/Spectrum regarding programing changes.
- Report received giving details of the Community Center water system from the MN Department of Health.
- Upcoming calendar items were reviewed.
Peterson spoke about the recent special meeting to discuss the Big Island Joint Powers group regarding coming to a more equitable sharing of costs. Consensus seemed to be that a memo of understanding outlining increased financial support from Crow Wing County was in order.
Peterson spoke about upcoming budget process to determine the proposed levy for 2021. He asked members to review the budget reports and think about goals & projects.
There being no further business to transact, the meeting adjourned at 9:10 pm.
Ideal Township Clerk-Treasurer
November 20th, 2019