The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, and 1 resident was in attendance.
Motion by Peterson, second by Bilek to approve the minutes of the April 9th Board Meeting, and the April 20th Local Board of Appeal & Equalization Meeting as presented, and the April 19th Special Meeting as corrected. Carried unanimously.
There was nothing brought forward during Open Forum.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Reviewed the variance request for river, bluff, and septic setbacks by Jon & Jessica Lasserre at their property on Forest Knolls Road. Motion by Bilek, second by Peterson to recommend approval with no conditions. Carried unanimously.
- Attended the DRT meeting and discussed plans by a developer looking to revert the old Driftwood Resort properties back to shoreland commercial so that it can be developed as a resort again. Expect to have further info on the rezoning & permitting process at the next Board meeting.
- The County Planning Commission has approved an update to the land use ordinances to allow and regulate ATV use on county roads.
Chairman Peterson presented the Road and Bridge report as follows:
- Presented a report showing the ride quality index (RQI) rating of all the Township roads. The report was developed from the data obtained by the MN DoT pavement assessment vehicle that reviewed the roads last fall.
- Received reports of potholes on S Kimble Road. Patching work will begin as soon as vendor has hot mix patch material available.
- Attended preconstruction meetings with the County Highway Department for the reconstruction/resurfacing and the chip sealcoat work this summer. Weather permitting, sealcoat work on Wildamere Road will begin around July 9, and construction work on Ruttger Road & Twin Pond Road will begin around July 19.
- Have received estimates on crack sealing for the following roads: Fire Station 2, North Point Rd, Woodcrest Lane, Long Farm Rd, Clamshell Cove, Harbor Lane, N Clamshell Lane, Ruttger Rd, Silver Peak Rd, Strawberry Lake Rd, Timber Lane, and W Clear Lake Rd. Work includes about 4650’ of blow & seal; and about 7500’ of route & seal. The bids received include; 1) Anderson Brothers $12,943.28; and 2) Lakeshore Construction $10,875. Peterson is also expecting a bid from a 3rd company. Motion by Johnson, second by Bilek to authorize Peterson to contract for crack sealing not to exceed $12,000. Carried unanimously.
- Presented a proposal by Anderson Brothers to try a new process called poly patch that can improve the ride quality by filling the indents in a road surface caused by cracks or other damage. The proposal will poly patch 23 transverse cracks on S. Point Drive, 10 transverse cracks on Milinda Shores Road, and 1 transverse crack on Silver Peak Road. Cost for the work is $6745. Motion by Peterson, second by Bilek to accept the proposed work and approve the expenditure as presented. Carried unanimously.
- Preparing plans for repairs to the Willow Creek culverts on Long Farm Road that are to be completed this fall.
- Will be contracting again with Roland Tougas to install conforming mailbox supports on several roads. Looking to replace about 100 supports this season including 33 that will be done under the construction contract with Crow Wing County. Cost for materials and labor are $92/support that includes pulling out old supports, installing the new supports, and transferring the existing mailboxes to the new supports. Affected residents are being notified by letter. Expect the work to begin later this week.
- Responded to comments from resident regarding the mailbox support policy.
- Responded to comment from a resident on Echo Bay Road regarding control of poison ivy in the road right of way. Will keep eye on situation as the year progresses.
- Responded to driveway permit request on Forest Knolls Road. This new access is intended to serve two lots of a platted development. Other lots of the development are served by 3 existing accesses. Looking into whether these lots can also be served by the existing accesses.
- Opened the bids for the sale of the old JD 6410 tractor:
- a. Trade-in offer from Ziegler $24,000;
- b. Bid from Paul Kent $21,300;
- c. Bid from Floyd Roden $25,100;
- d. Bid from Tom Henry $20,250;
- e. Bid from Fairfield Township $35,000.
- Motion by Peterson, second by Bilek to accept the bid from Fairfield Township. Carried unanimously. Peterson will notify the winning bidder, and the Clerk will notify the other bidders and prepare a bill of sale.
- The crew has been blowing winter debris from roads.
- There were no safety incidents.
Chairman Peterson presented the Fire Department report as follows:
- There were 3 fire calls and 4 first responder calls during April. The fire calls were for one CO2 alarm, one false alarm, and one structure fire. Year to date count is 32; last year’s count to date was 25.
- Working on finishing touches to certify the helipad at Fire Station 2 that include pavement markings, updating the lighting, marking nearby powerlines, and height clearances surrounding the pad.
- The Clerk asked the Board to confirm by motion the plan to clarify financial arrangements between the Township Board and the Ideal Fire Relief Association. Under the plan, the Relief Association would be responsible to cover all future costs regarding operation of the Relief Association and its fundraisers, and the Township would increase its annual contribution to compensate for the difference. Motion by Peterson, second by Bilek to increase the Township annual contribution to the Relief Association from $15,000 to $20,000 to balance out expenses that the Relief Association will pay directly. Carried unanimously.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- Year to date receipts of $10937 including 331 permits issued. Revenue is down from last year likely due to the late winter weather. May so far has been good so expect to catch up this month.
- Will be meeting soon with Doug Morris at the County Landfill to review operations and request the SCORE recycling grant funding for 2019.
- Maintenance staff have added plywood to back room to improve security after the recent break-ins. Also will have People Security add alarm system sensor to the overhead doors.
Supervisor Johnson presented the Buildings, Grounds, Parks & Recreation report as follows:
- Have met with two vendors regarding repairs needed to the fire hall roof to stop the leaks. Midstate Insulation has provided an estimate with some options and we are also waiting for an estimate from Thelen.
- Advantage Seamless has been given the acceptance of their proposal to install gutters on the Community Center.
- Will contact Lakeside Lawn & Landscape to have them add rock mulch to replace the turf around the generator & equipment.
- The park bathrooms, fountain, and sprinkler systems have been reactivated for the season.
- Received an estimate from Tom’s TV to update the wifi network and AV system settings to improve signal strength in the classroom. The new router & install is about $500, and the AV system programming work was estimated at about $350. Motion by Peterson, second by Bilek to approve the expenditure. Carried unanimously.
There was nothing to report for Legislative & Research.
Motion by Bilek, second by Peterson to accept the treasurer’s report for April as presented. Report includes receipts #5564 through #5574 totaling $37,318.57 and disbursements #SL040118 through #21914 for total of $75,007.36 including a $30,000 interfund transfer. Carried unanimously.
A discussion took place regarding a proposed Investment Policy draft document. The policy document was developed based on a sample obtained from the League of Minnesota Cities that was originally prepared by Ehler Financial. The policy document was reviewed by our auditors at Justin, Clasen & Company and they found no concerning issues. This policy is the first step to enabling the Township to pursue higher-yield financial instruments for its savings. Peterson & the Clerk met with a representative of First National Bank North to review their offerings. Peterson has also been in contact with the 4M Fund which has managed funds, backed by the state, that are tailored for municipal investing. Motion by Johnson, second by Bilek to adopt the Investment Policy as presented and authorize the Chair to select investments that comply with the Policy in amounts as appropriate. Carried unanimously.
Motion by Bilek, second by Johnson to approve the May claims as presented; claims #43420 through #43458 totaling $22,820.96. Carried unanimously.
The Clerk presented a series of correspondence items as follows:
- Notice has been posted listing the offices to be filled at this year’s General Election.
- Received a capital credits check and annual meeting notice from Crow Wing Power.
- A press release announcing Eric Klang’s campaign for county sheriff.
- Have submitted the request to consolidate the 3 parcels of land at the Community Center, Park, & Maintenance into one.
- Received thank you notes from the organizations that the Township donated to last month.
- Upcoming calendar items were reviewed.
- Reported on contact with a person who is interested in becoming deputy clerk and work as office assistant.
A discussion took place regarding resident who has been selling vehicles & other items from their yard on County Road 39. Received comments of concern for safety issues with the activities and whether it complies with zoning. The Township would refer such comments to the County
There being no further business to transact, the meeting adjourned at 9:10 pm.
Ideal Township Clerk-Treasurer
May 19th, 2018