The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, the Deputy-Clerk, and 6 others were in attendance.
Motion by Bilek, second by Wortham to approve the minutes of the February 11th Board Meeting, and the February 19th Board of Audit Meeting as presented. Carried unanimously.
Denise Babcock made a presentation to the Board regarding the TDS cable TV franchise application. TDS intends to add Internet Protocol Television (IPTV) service to select areas of the Township. They have been developing their IPTV strategy since 2004 and have deployed the system in 2 markets in 2007 & 2008 serving over 50,000 customers. The system utilizes existing infrastructure so no new lines will need to be installed. The service will be available to households in the Township which are close enough to the equipment. They are tentatively planning to begin offering the new service sometime in Summer 2019 depending on completion of the franchise agreement with the Township. The new IPTV service should provide significant cost savings to users over the DISH service that is currently available through TDS.
Discussion continued regarding the TDS application including questions about expanding broadband internet services to more households and the proposed IPTV service coverage area within the Township. Babcock offered to send an email with information regarding service coverage. The Township and TDS are currently working through details of the franchise agreement through our counsel at Moss & Barnett, but the agreement must, by law, be similar to the already adopted agreement with Charter/Spectrum. Expect to have a final draft of the agreement soon, so should be able to review and adopt at the April Board meeting.
Chairman Peterson presented the Fire Department report as follows:
- Run report for February shows 4 calls – 3 medicals and 1 chimney fire.
- There were no safety incidents.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Discussed the variance requests by Reid for property on Birchdale Villa Drive to allow an attached garage to the existing dwelling which would require 2 setback variances. Motion by Bilek, second by Wortham to recommend approval with no conditions. Carried unanimously.
- Discussed briefly the requests by Daniel & Diane O’Klock for a conditional use permit (CUP) for a G3 Extractive Use Operation at 32498 Nelson Road. Don’t expect that to be heard at this month’s planning commission so can take action at future meeting.
Chairman Peterson presented the Road and Bridge report as follows:
- The roads crew has been busy plowing & pushing back snow piles to make more room for future snow falls.
- Have finalized plans with Crow Wing County Highway Department to cooperate on road construction & chip sealcoating work this year.
- Will resurface and widen to 24’ the first 1.2 miles of Ossawinamakee Road. Final bids on the County contract has come in higher than estimated due to increase in bituminous material costs. Total cost for the Ossawinamakee project is now estimated at $264,265.
- Will chip sealcoat about 5 miles of roads including Clamshell Cove, Ruttger Road (up to Schaller intersection), Silver Peak Road (Melinda Shores to #37210), Timber Lane, Harbor Lane (to Harbor Trail), North Clamshell Lane, Strawberry Lake Road, North Point Drive, and Woodcrest Lane. Total cost estimate for chip sealcoat work is $92,018.
- Motion by Peterson, second by Bilek to approve the road construction & chip sealcoat work estimated to total $356,283. Carried unanimously.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- Had a few slow days with the bitter cold.
- Total receipts year-to-date is $3962; compared to $3536 last year.
- The price of household garbage will remain the same at $4 per bag up to 33 gals, and $8 for larger bags starting Saturday.
Chairman Peterson presented the Buildings, Grounds, Parks & Recreation report as follows:
- The roof repair proposal from Herzog Roofing has been accepted. Will follow up to finalize contract and work schedule.
- Will get proposal on security system for Community Center & Fire Hall from People’s Security.
- The new trash bins are ready. Will cancel trash pickup service from Pequot Lakes Sanitation.
- Received report on periodic water test for Community Center. No coliform bacteria found.
- Water fountain has been removed. Have asked Ken Stoltman to install carsiding to match existing to cover opening in wall.
- Deputy Clerk Royce reported on meeting with Andrea Nelson of the Pequot Lakes Community Education Department about using the Community Center for classes. She was given a tour of the facility and expressed interest for classes possibly in the fall. Discussed rental fee options for classes.
- Discussion took place about estimate prepared by Royce to refurbish the upstairs meeting room, so it can be used for special projects and possibly for Community Ed classes. Peterson expressed concern about access to that room and whether it would get used enough to justify the cost to update. Royce had discussed the access issue with Nelson and she was not concerned about that as long as stairways had hand rails and that if a particular attendee has trouble with the stairs, they could move the class into one of the other meeting rooms. Nelson liked the upstairs room due to it being quiet and private. Motion by Peterson, second by Wortham to allow expenditure up to $4500 to refurbish the upstairs meeting room. Carried unanimously.
Chairman Peterson presented the Legislative & Research report as follows:
- Attended the MN Association of Townships L&R meeting at the state capital last month. Was able to visit with several legislators and discuss priorities for townships including transportation funding, broadband expansion, and annexation equity for townships.
The Clerk presented the treasurer’s report. Motion by Peterson, second by Bilek to accept the treasurer’s report for February as presented. Report includes receipts #5756 through #5768 totaling $33,140.74 and disbursements #SL020119 through #22559 for total of $47,069.29. Carried unanimously.
Motion by Wortham, second by Bilek to approve the March claims as presented; claims #43879 through #43925 totaling $34,378.73. Carried unanimously.
The Clerk presented a list of donation requests. Several requests are from groups that were donated to before as follows: Paul Bunyan Scenic Byway Association ($1000 to support 2 interpretive panels in the Township); Pine River-Backus Family Center ($100); Pine River-Backus Food Shelf ($100); Crow Wing County Fair Association ($100); Crow Wing County Historical Society ($100); and Crisis Line ($250). Two new requests were also considered: Pine River Library and the Crosslake Loon Center. Town Boards may contract with a library board under authority conveyed in Minn. Stat. § 134.12, subd. 2. The Clerk was not able to determine the statute that would authorize a donation direct to the Loon Center. Motion by Peterson, second by Bilek to make donations as previously done plus $100 to the Pine River Library. Total donations of $1750. Carried unanimously.
The Clerk presented several items of other business:
- Election judges have been confirmed to serve for the Township Election: Jim Brandt, Lorraine Northagen, Laura Stromberg, and RuthAnn Gottwaldt. Have received 23 absentee ballots. An absentee ballot board was conducted on Wednesday March 6 and all 9 ballots received at the time were accepted. Expect all the remaining absentee ballots to be accepted during polling tomorrow.
- Have implemented Google Analytics on the website to enable detailed statistics. The report for the first full month showed the website received visits from 267 unique visitors.
- Received notice of changes to the channel lineup and prices for cable TV service in the Township from Charter.
- Received notice from Crow Wing County regarding 3 tax-forfeit parcels in Ideal that they intend to sell. Parcels need to be classified as “non-conservation” in order for the county to sell them. No response by the Town Board is considered to be approval of the re-classification. No objection was offered.
- Gave an update on the Microsoft Office 365 implementation project. Waiting for a competitive bid from Sourcewell.
- Upcoming calendar items were reviewed.
There being no further business to transact, the meeting adjourned at 9:10 pm.
Ideal Township Clerk-Treasurer
March 22nd, 2019