The meeting was called to order at 11:00 am. All members were in attendance, along with the Clerk and 2 residents.
Supervisor Peterson started by explaining that the purpose of the meeting is to prepare a preliminary proposal for setting the 2019 levy and budgets. He presented financial reports showing activity in 2017 and comparisons of previous years’ levy amounts and expenditures. He reported on some items that affected the 2017 financials and recounted planned projects for 2018 & 2019. The Fund Balance Policy was briefly reviewed and highlighted changes for 2018.
A discussion occurred regarding current fund balances, proper allocation of receipts & disbursements by fund, employee wages & benefits, tax capacity, and trends that could affect future budgets. Some adjustments of fund budgets are warranted due to more accurate allocation of costs between funds such as utilities, insurance, equipment and wage costs.
Peterson outlined proposed changes to fund budgets as follows:
o Decrease General Fund by $18,000 and apply that amount to Road & Bridge Fund;
o Decrease General Fund by $12,000 and apply that amount to Fire Department;
o Increase Fire Department by $10,000.
Based on these changes, the preliminary proposed budget was set as follows:
o General Fund (100) $145,000
o Road & Bridge (201) $218,000
o Road Construction (210) $255,000
o Fire Department (250) $238,000
o Parks (280) $5,000
o Recycling (290) $5,000
o Capital Projects (401) $110,000
o Transfer Station (603) $12,000
o Total $988,000
These amounts will be reviewed at future meetings and will be finalized and approved at the Township Annual Meeting on March 13, 2018.
There being no further business to conduct, the meeting adjourned at 12:15 p.m.
John Plein, Clerk-Treasurer
January 17, 2018