Ideal Township

Crow Wing County - Minnesota

Board Meeting June 2018

Monday, June 11, 2018 - 7:00pm
Minutes Status: 

The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. Board members Peterson & Johnson, the Clerk, and 6 others were in attendance.

Motion by Johnson, second by Peterson to approve the minutes of the May 14th Board Meeting, the May 23rd Special Meeting, the May 30th Special Meeting, and the June 8th Special Meeting as presented. Carried unanimously.

Corey Boyer spoke to the Board representing the League of Minnesota Cities 4M Fund. The Fund is setup expressly to help municipalities in Minnesota setup investment funds that meet all requirements and provide better returns than standard saving accounts. Boyer provided handouts explaining the investment products offered and several possible combinations of products that could serve Ideal’s needs. The investments offer easy transfer of funds from the investments into the Township’s checking account. The Township would need to adopt a resolution approving the use of the 4M Funds products.

Pat Pickar addressed the group about his campaign to be elected County Sherriff. He described his experience and outlined some of his positions on practices & policy at the department.

Dale Orred reported a pothole near the east end of Father Foley Road. He also presented a donation of $250 for Fire Station 2.

Debbie & Greg Schauffert asked the Board to consider some additional road signage on Birchdale Villa Road. The are concerned with safety of pedestrians as there are often motorists going too fast. A brief discussion took place regarding the Township’s authority to set regulatory speeds. Peterson suggested a “Share the road” sign. They asked for advisory speed signs to help control speeding. They we also concerned about large trucks using their driveway for turnaround and asked for a “No Truck Turnaround” sign at the beginning of the road. Schaufferts also asked about the old drainage ditch that allows water from the road to enter the lake and suggested there should be better control of stormwater from the road.

Chairman Peterson presented the Fire Department report as follows:

  1. There were 4 fire calls and 5 first responder calls during May. The fire calls were for two false alarms, and two mutual-aid structure fires. Year to date count is 41.
  2. The 41st Annual Beef Feed is coming up on August 8th from 4-8pm.
  3. The Relief Association annual report is expected soon.
  4. Working on finishing touches to certify the helipad at Fire Station 2 that include pavement markings, updating the lighting, marking nearby powerlines, and height clearances surrounding the pad. A new portable lighting system was ordered to replace the existing system that has been repeatedly out-of-service. The new system will allow efficient plowing of the helipad and will be deployed only when needed. Peterson was able to acquire a demonstration set of the lights at about half price of $1660.
  5. There were no safety incidents.

Schauffert asked about reporting to the DNR when people are burning leaves & brush during high fire danger periods. The Clerk confirmed that was the appropriate way to report those situations.

Orred asked about how many member the Fire Department has currently. Peterson reported the count is now at 23, but they are actively recruiting more members.

Chairman Peterson presented the Planning & Zoning report as follows:

  1. Had an on-site visit of the old Driftwood Resort property that may get redeveloped as a resort. The property will need to be re-zoned back to Shoreland Commercial. Expect this issue to come before the Board at the July or August meeting.

Chairman Peterson presented the Road and Bridge report as follows:

  1. Working on making repairs to Birchdale Villa, Wildamere and Wabagoniss Shores that had been damaged by snow plowing over the past winter.
  2. Reviewed plans for the poly patch work coming up soon.
  3. Approved the driveway permit request on Forest Knolls Road.
  4. The sale of the old tractor has been completed.
  5. Obtained a loaner tractor to use until the new tractor is delivered.
  6. New tractor is expected yet this month.
  7. Patching work on potholes has begun.
  8. The crack sealing work has been started by Lakeshore Construction.
  9. There were no safety incidents.
  10. All contracted mailbox supports have been installed by Roland Tougas. An additional 50 supports were purchased and will be installed by the maintenance crew during the next year. There are an additional 30+ to be installed on Ruttger Road and Twin Pond as part of the road construction contract.

The Clerk presented the Transfer Station/Recycling Center report as follows:

  1. Year to date receipts of $23,737 including 6756 permits issued. Revenue has rebounded after the slow spring season.
  2. Met with Doug Morris at the County Landfill to review operations and set the SCORE recycling grant funding for 2019 at $35,000.
  3. Recycling program has collected just under 60 tons of materials so far this year.
  4. The individuals who were caught trespassing at the station are moving through the courts. One person’s case was dropped the prosecutors, one received a stayed sentence and 5 years probation, and the third person’s court date is upcoming.

Supervisor Johnson presented the Buildings, Grounds, Parks & Recreation report as follows:

  1. Reviewed the park & playground and made notes on work to be done there.
  2. Suggested have a work session for the Board to consider options for repairing the flat roof on the fire hall.
  3. Received an estimate to replace the air conditioner unit that is on the fire hall flat roof, but will have to coordinate the roof repair with the AC replacement.
  4. Working on a proposal to get the Maintenance Building set up with backup power, either by connecting to the Town Hall standby generator or by having a stand-alone system.
  5. The A/V & wi-fi system upgrade for the Town Hall has been completed.

There was nothing to report for Legislative & Research.

Motion by Peterson, second by Johnson to accept the treasurer’s report for May as presented. Report includes receipts #5575 through #5594 totaling $48,578.34 and disbursements #SL050118 through #21969 for total of $44,503.81 including a $50,000 operating funds transfer. Carried unanimously.

A discussion took place regarding getting the Township setup to received a share of fines from citations in the Township. A draft resolution, joint powers agreement, and a BCA subscriber agreement was presented. Motion by Peterson, second by Johnson to adopt the resolution and approve the two agreements as presented. Carried unanimously.

Motion by Johnson, second by Peterson to approve the June claims as presented with one correction to claim #43492; claims #43459 through #43498 totaling $148,551.78. Payments for claims #43474 and #43485 are to be held until items are delivered. Carried unanimously.

The Clerk presented the list of Election Judges who are signed up to serve for the year. Motion by Peterson, second by Johnson to accept the list of judges on file. Carried unanimously.

The Clerk presented a series of correspondence items as follows:

  1. Estimate of population of the Township as of April 1, 2017 is 1083, with 503 households.
  2. Notice of upcoming tax forfeit land sale by the County on June 29 that includes 4 parcels in Ideal Township.
  3. Distributed membership cards from the MN Association of Townships.
  4. Met with a candidate to fill the deputy clerk/assistant position. Will schedule a meeting with the candidate, the Chair, and the Clerk in a few weeks.
  5. Discussed who plans to attend the MN Assn of Townships Summer Short Course and the Township Legal Seminar.
  6. Notice of upcoming Ossawinamakee Lake Improvement District Annual Meeting.
  7. Upcoming calendar items were reviewed.

There being no further business to transact, the meeting adjourned at 9:10 pm.

John Plein,
Ideal Township Clerk-Treasurer
June 15th, 2018

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