The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, the Deputy Clerk, and 4 residents were in attendance.
Motion by Ommen, second by Peterson to approve minutes of the January 13th Board Meeting as amended to remove motion regarding Dahl variance request. Carried unanimously.
There was nothing for Open Forum.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Discussed the Dahl project on Trout Lake for a road setback variance. Paul Dahl was present and answered questions about the project. Motion by Peterson, second by Ommen to recommend approval with no conditions. Carried unanimously.
Chief Birkeland presented the Fire Department report as follows:
- Run report for January shows 8 calls; 6 medical, 1 building mutual aid in Breezy Point, 1 chimney fire.
- Discussed a new schedule for drills, meetings, and training in 2020 designed to provide more flexibility for members that will be a long-term benefit to the department.
- Members will need to get replacement pagers soon. Will work with Peterson to confirm timing for the purchase.
- Discussion of recruitment took place. Birkeland explained that the new officers intend to be more proactive in talking with potential members in the community. Some of this can be done during the Beef Feed and on social media. He said the department is not understaffed now but needs to prepare for future as many members are nearing retirement age. One factor they are looking at is the requirement to complete EMS training but wants it to be a group decision. Main consideration is to promote pride in the department and transition from volunteer thinking to a higher level. Peterson noted progress on considering a sign to help with promoting recruitment
- There were no safety incidents.
Chairman Peterson presented the Road and Bridge report as follows:
- The schedule meeting of neighboring jurisdictions on planning for improvements to the Wild Acres/Nelson/Buschmann Road corridor was postponed. The group is preparing a request for proposal to get an engineering study done to provide information on routing options and cost estimates.
- Met with former Board member Bill Wortham regarding the engineering study done in 2013 for Nelson Road.
- Crew has been plowing snow.
- Working with the County to include road construction work in their bid process. Bid opening is scheduled for April.
- There were no safety incidents.
Supervisor Bilek presented the report on the Transfer Station/Recycling Center as follows:
- January receipts were $2638.
- Received resignation of an attendant. Will run ads to find a replacement.
Supervisor Ommen presented the Buildings, Grounds, Parks & Recreation report as follows:
- Talked with a vendor regarding re-striping the gym floor and adding lines for pickle ball. The vendor uses vinyl tape so would not be able to do the basketball curved lines. Will work on locating another vendor.
- Considering an update to the rental policy to allow more flexibility for different types of events. Will plan to present at the March Board meeting.
- The carpets in the office and board room have been cleaned.
- Planning to recover the gym acoustical panels with new fabric since the old fabric could not be cleaned adequately. Motion by Ommen, second by Bilek to purchase new fabric. Carried unanimously.
- The utility room upgrade is completed.
- The snowblower has been purchased and put into service.
There was nothing new to report for Legislative & Research.
The Clerk presented the treasurer’s report. Motion by Ommen, second by Bilek to accept the treasurer’s report for January as presented. Report includes receipts #5976 through #5991 totaling $46,611.05 and disbursements #SL010120 through #23222 for total of $306,422.46 plus operating funds transfers. Carried unanimously.
The Clerk also reported on a series of items related to the treasurer’s report:
- Scheduled the Board of Audit/Special Meeting for March 6 at 2 pm.
- Received the monthly report on fine sharing from the county court administrator showing nothing for Ideal Township.
- Received schedule for the annual Local Board of Appeal & Equalization for April 17 at 10 am. Supervisor Ommen has completed his training & certification but will not be able to attend the meeting this year.
- Budget reports showing year-to-date activity are available for review.
The Clerk presented the claims for payment. Motion by Ommen, second by Peterson to approve the February claims as presented, claims #44351 through #44390 totaling $35,522.69. Carried unanimously.
Chairman Peterson presented the Big Island Memorandum of Understanding that he negotiated with Crow Wing County. The agreement has been reviewed by counsel and approved by the County, DNR, and the Chair of the Big Island Joint Powers group. Motion by Peterson, second by Ommen to accept the agreement as presented. Carried unanimously.
The Clerk presented several items of other business:
- Received annual renewal of the Board’s life insurance policy. Motion by Ommen, second by Peterson to renew the policy at the current level.
- Discussed option to provide disability coverage to the Board via the MN Benefit Association. The members agreed to decline coverage at this time.
- Received request to participate in a survey regarding strategic planning for the Pequot Lakes School District.
- Report on usage of the website shows 385 sessions and 1048 pageviews in January.
- Upcoming calendar items were reviewed.
Dick Wilske asked about the upcoming Annual Meeting and if the Board is planning for any big expenditures. Peterson noted that he will be presenting a plan to increase the fire department Relief Association benefit level that will affect levy in 2021 and beyond.
There being no further business to transact, the meeting adjourned at 8:30 pm.
Ideal Township Clerk-Treasurer
March 7th, 2020